University of Kansas Mid-Size Rider Sweeper RFP 3214647 (2026)
University Of KansasHigher Ed · Lawrence, KS- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Primary contact
- Nicole Ernzen
- (785) 864-0726
The 30-second brief
The University of Kansas is soliciting competitive proposals (RFP 3214647) from well-qualified suppliers to provide one mid-size rider sweeper for use by University of Kansas Transportation Services at 1501 Irving Hill Road, Lawrence, KS. The scope includes a large-scale sweeping solution to maintain university parking lots, garages, and other paved surfaces, replacing manual cleaning methods. Specifications call for a sweeping system with a 62-65 inch cleaning path, 10-16 cubic foot hopper capacity, 700-1,200 lb weight capacity, multi-stage dust filtration system, hydrostatic propulsion, and acceptable power sources including gas, diesel, LPG, or battery-powered systems. The submission deadline is August 31, 2026, at 2:00 PM CST, with a question deadline of August 20, 2026. Proposals must be submitted electronically via Euna Procurement (Ion Wave). Evaluation criteria include Technical Compliance and Performance (35%), Total Cost of Ownership and Price (30%), Service, Support and Parts Availability (20%), and Warranty and Maintenance Programs (10%).
Technical Compliance and Performance 35%, Total Cost of Ownership and Price 30%, Service, Support and Parts Availability 20%, Warranty and Maintenance Programs 10%, Other factors 5%
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Summary
The University of Kansas is soliciting competitive proposals (RFP 3214647) from well-qualified suppliers to provide one mid-size rider sweeper for use by University of Kansas Transportation Services at 1501 Irving Hill Road, Lawrence, KS. The scope includes a large-scale sweeping solution to maintain university parking lots, garages, and other paved surfaces, replacing manual cleaning methods.
Specifications call for a sweeping system with a 62-65 inch cleaning path, 10-16 cubic foot hopper capacity, 700-1,200 lb weight capacity, multi-stage dust filtration system, hydrostatic propulsion, and acceptable power sources including gas, diesel, LPG, or battery-powered systems. The submission deadline is August 31, 2026, at 2:00 PM CST, with a question deadline of August 20, 2026. Proposals must be submitted electronically via Euna Procurement (Ion Wave). Evaluation criteria include Technical Compliance and Performance (35%), Total Cost of Ownership and Price (30%), Service, Support and Parts Availability (20%), and Warranty and Maintenance Programs (10%).
EVALUATION CRITERIA
6- Technical Compliance and Performance 35%
- Total Cost of Ownership and Price 30%
- Service
- Support and Parts Availability 20%
- Warranty and Maintenance Programs 10%
- Other factors 5%
REQUIRED ATTACHMENTS
7- Price Sheet with Breakdown
- W-9
- State of Kansas Tax Clearance Certificate
- Financial Statements/Business Credit Report
- Alternate Proposal - technical data
- Cut sheets
- Qualifying information
- Submit to
- https://kuebids.ionwave.net/Login.aspx
- Scope location
- Lawrence, KS
- Reported agency
- University of Kansas
Questions about this RFP
How do I respond to this RFP from University Of Kansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://kuebids.ionwave.net/Login.aspx. For questions, contact Nicole Ernzen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Kansas in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Ernzen at (785) 864-0726. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Compliance and Performance 35%, Total Cost of Ownership and Price 30%, Service, Support and Parts Availability 20%, Warranty and Maintenance Programs 10%, Other factors 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Kansas?
All active and historical solicitations from University Of Kansas are tracked and searchable. As a higher ed agency, University Of Kansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Sheet with Breakdown, W-9, State of Kansas Tax Clearance Certificate, Financial Statements/Business Credit Report, Alternate Proposal - technical data, cut sheets, or qualifying information. Review the full document from University Of Kansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lawrence, KS. Review the full solicitation for detailed scope requirements.
