University of Hawaii System - Financial Budgeting, Planning and Management Software Solution - RFP No. 27-6284 (2026)
University Of Hawaii System OfficeHigher Ed · Honolulu, HI- Due
- Nov 23, 2026
- 16 days left
- Posted
- Oct 19, 2026
- Contract term
- 3 years
- Primary contact
- Karlee Hisashima
- (808) 956-8687
The 30-second brief
The University of Hawaii System is seeking proposals from qualified vendors to provide a comprehensive cloud-based financial budgeting, planning, and management software solution designed specifically for higher education institutions. The selected solution must integrate with the University's Kuali Financial System (KFS) and Oracle PeopleSoft, supporting approximately 400 fiscal administrators and 40 supervisors across ten campuses and systemwide administration. Key system components include budgeting and forecasting, financial reporting and analytics, strategic financial planning, tuition revenue planning, and labor planning. The initial contract term is for three (3) years with optional extensions, and proposals must be submitted electronically via HIePRO by November 23, 2026.
Fully implemented financial reporting and planning solutions integrated with Kuali Financial System and Oracle PeopleSoft System; Documentation of workflows, Configurations, And integration points; User training materials and sessions; Post-implementation support plan
Technical Solution and Approach (30 points), Experience and Qualifications (20 points), Project Management and Support (15 points), Data Security and Compliance (10 points), Cost Proposal (15 points), Past Performance and References (10 points), Solution Demonstration (20 points)
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Summary
The University of Hawaii System is seeking proposals from qualified vendors to provide a comprehensive cloud-based financial budgeting, planning, and management software solution designed specifically for higher education institutions.
The selected solution must integrate with the University's Kuali Financial System (KFS) and Oracle PeopleSoft, supporting approximately 400 fiscal administrators and 40 supervisors across ten campuses and systemwide administration. Key system components include budgeting and forecasting, financial reporting and analytics, strategic financial planning, tuition revenue planning, and labor planning. The initial contract term is for three (3) years with optional extensions, and proposals must be submitted electronically via HIePRO by November 23, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Fully implemented financial reporting and planning solutions integrated with Kuali Financial System and Oracle PeopleSoft System
- Documentation of workflows, Configurations, And integration points
- User training materials and sessions
- Post-implementation support plan
REQUIRED ATTACHMENTS
7- Proposal Letter
- Business Classification Certification Statement
- Price Narrative and Cost Proposal
- Technical Proposal
- Minimum Qualifications & Experience
- Qualifications/References
- Requirements Compliance Matrix
- Submit to
- https://hiepro.ehawaii.gov
- Duration
- 60 months
- Scope location
- Honolulu, HI
- Reported agency
- University of Hawaii System Office
Questions about this RFP
How do I respond to this RFP from University Of Hawaii System Office?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://hiepro.ehawaii.gov. For questions, contact Karlee Hisashima.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Hawaii System Office in HI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karlee Hisashima at (808) 956-8687. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fully implemented financial reporting and planning solutions integrated with Kuali Financial System and Oracle PeopleSoft System; Documentation of workflows, Configurations, And integration points; User training materials and sessions; Post-implementation support plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Solution and Approach (30 points), Experience and Qualifications (20 points), Project Management and Support (15 points), Data Security and Compliance (10 points), Cost Proposal (15 points),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Hawaii System Office?
All active and historical solicitations from University Of Hawaii System Office are tracked and searchable. As a higher ed agency, University Of Hawaii System Office regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Letter, Business Classification Certification Statement, Price Narrative and Cost Proposal, Technical Proposal, Minimum Qualifications & Experience, Qualifications/References, Requirements Co. Review the full document from University Of Hawaii System Office for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Honolulu, HI. Review the full solicitation for detailed scope requirements.