University of Hawaii System Office - Furnish and Deliver Heavy Equipment - IFB 27-6154 (2026)
University Of Hawaii System OfficeHigher Ed · Honolulu, HI- Due
- Nov 25, 2026
- 18 days left
- Posted
- Oct 30, 2026
- Primary contact
- Trisha Shibuya
- (808) 956-2122
The 30-second brief
The University of Hawaii System Office invites bids for IFB No. 27-6154 to furnish and deliver heavy equipment for the Center for Maunakea Stewardship at the University of Hawaii at Hilo, located in Hilo, Hawaii. The procurement includes four items: a backhoe loader (CAT420, Case 590 SN, John Deere 410P or alternate), a front-end loader (CAT926, Komatsu WA380, Case 721G, John Deere 524P or alternate), a road grader (John Deere 872P, CAT 150, Komatsu GD655-7 or alternate), and a skid steer sweeper (CAT 272D, SSV75, Case SV340B or alternate). Bids are due by November 25, 2026, at 2:30 p.m. Hawaii Standard Time and must be submitted electronically through HIePRO. Questions must be submitted by November 9, 2026. Delivery is required within 120 consecutive calendar days from the Notice to Proceed to Hale Pohaku on Maunakea Access Road.
Backhoe Loader (CAT420, Case 590 SN, John Deere 410P, Or alternate); Front-End Loader (CAT926, Komatsu WA380, Case 721G, John Deere 524P, Or alternate); Road Grader (John Deere 872P, CAT 150, Komatsu GD655-7, Or alternate); Skid Steer Sweeper (CAT 272D, Kubota SSV75, Case SV340B, Or alternate); Operating and maintenance manuals; Manufacturer technical data and brochures; 36-month or 3, 000-hour warranty
Lowest responsive and responsible bidder on each item
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Summary
The University of Hawaii System Office invites bids for IFB No. 27-6154 to furnish and deliver heavy equipment for the Center for Maunakea Stewardship at the University of Hawaii at Hilo, located in Hilo, Hawaii.
The procurement includes four items: a backhoe loader (CAT420, Case 590 SN, John Deere 410P or alternate), a front-end loader (CAT926, Komatsu WA380, Case 721G, John Deere 524P or alternate), a road grader (John Deere 872P, CAT 150, Komatsu GD655-7 or alternate), and a skid steer sweeper (CAT 272D, SSV75, Case SV340B or alternate). Bids are due by November 25, 2026, at 2:30 p.m. Hawaii Standard Time and must be submitted electronically through HIePRO. Questions must be submitted by November 9, 2026. Delivery is required within 120 consecutive calendar days from the Notice to Proceed to Hale Pohaku on Maunakea Access Road.
EVALUATION CRITERIA
Lowest responsive and responsible bidder on each item
REQUIRED DELIVERABLES
7- Backhoe Loader (CAT420, Case 590 SN, John Deere 410P, Or alternate)
- Front-End Loader (CAT926, Komatsu WA380, Case 721G, John Deere 524P, Or alternate)
- Road Grader (John Deere 872P, CAT 150, Komatsu GD655-7, Or alternate)
- Skid Steer Sweeper (CAT 272D, Kubota SSV75, Case SV340B, Or alternate)
- Operating and maintenance manuals
- Manufacturer technical data and brochures
- 36-month or 3, 000-hour warranty
REQUIRED ATTACHMENTS
7- Mandatory Bid Form
- Bid Checklist
- Bid Price List
- Bid Signature Page
- Business Classification Certification Statement
- Manufacturer literature or brochures
- Manufacturer authorization documentation
- Submit to
- https://hiepro.ehawaii.gov
- Scope location
- Hawaii, HI
- Reported agency
- University of Hawaii System Office
Questions about this IFB
How do I respond to this IFB from University Of Hawaii System Office?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://hiepro.ehawaii.gov. For questions, contact Trisha Shibuya.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including University Of Hawaii System Office in HI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Trisha Shibuya at (808) 956-2122. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Backhoe Loader (CAT420, Case 590 SN, John Deere 410P, Or alternate); Front-End Loader (CAT926, Komatsu WA380, Case 721G, John Deere 524P, Or alternate); Road Grader (John Deere 872P, CAT 150, Komatsu GD655-7, Or alternate); Skid Steer Sweeper (CAT 272D, Kubota SSV75, Case SV340B, Or alternate); Oper. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder on each item" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Hawaii System Office?
All active and historical solicitations from University Of Hawaii System Office are tracked and searchable. As a higher ed agency, University Of Hawaii System Office regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Mandatory Bid Form, Bid Checklist, Bid Price List, Bid Signature Page, Business Classification Certification Statement, manufacturer literature or brochures, manufacturer authorization documentation. Review the full document from University Of Hawaii System Office for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hawaii, HI. Review the full solicitation for detailed scope requirements.