Town of Whitecourt - 2027 FireSmart Vegetation Management Project - RFT 2026-11-02 (2026)
Town of WhitecourtCity · Whitecourt, AB- Due
- Nov 16, 2026
- 3 days left
- Posted
- Nov 2, 2026
- Duration
- 3 months
- Primary contact
- Jenn Lanning
- (780) 204-0440
The 30-second brief
The Town of Whitecourt is seeking proposals for the 2027 FireSmart Vegetation Management Project, RFT #: 2026-11-02, located in Block 22 of the Whitecourt Forest Area, Alberta. The scope includes vegetation management and FireSmart principles treating approximately 19.6 hectares, involving mulching, stand thinning and pruning via mastication, targeted removal of dead and down materials, and elimination of ladder fuels. Project management requires a Forestry Professional registered in Alberta (RPFT or RPF). Submission deadline is November 16, 2026, at 2:00pm MDT, with startup required in 2026 and completion by February 28, 2027. Required qualifications include a comprehensive general liability certificate of no less than $5,000,000 CAD, safety program details (CSTS, WHMIS, H2S, First Aid), and WCB clearance.
Mulching, Stand thinning and pruning via mastication, Targeted removal of dead and down materials, Elimination of ladder fuels, Safety plan preparation, Treatment plan development and reporting
Cost of the services required: 50, Provided references, including names and phone numbers: 10, Personnel and list of equipment to be used for the project: 10, Risk Mitigation Plan: 10, Details of Firm's Safety Program, including list of certifications: 10, Insurance and WCB in good standing: 10
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Summary
The Town of Whitecourt is seeking proposals for the 2027 FireSmart Vegetation Management Project, RFT #: 2026-11-02, located in Block 22 of the Whitecourt Forest Area, Alberta.
The scope includes vegetation management and FireSmart principles treating approximately 19.6 hectares, involving mulching, stand thinning and pruning via mastication, targeted removal of dead and down materials, and elimination of ladder fuels. Project management requires a Forestry Professional registered in Alberta (RPFT or RPF). Submission deadline is November 16, 2026, at 2:00pm MDT, with startup required in 2026 and completion by February 28, 2027. Required qualifications include a comprehensive general liability certificate of no less than $5,000,000 CAD, safety program details (CSTS, WHMIS, H2S, First Aid), and WCB clearance.
EVALUATION CRITERIA
Cost of the services required: 50, Provided references, including names and phone numbers: 10, Personnel and list of equipment to be used for the project: 10, Risk Mitigation Plan: 10, Details of Firm's Safety Program, including list of certifications: 10, Insurance and WCB in good standing: 10
REQUIRED DELIVERABLES
6- Mulching
- Stand thinning and pruning via mastication
- Targeted removal of dead and down materials
- Elimination of ladder fuels
- Safety plan preparation
- Treatment plan development and reporting
REQUIRED ATTACHMENTS
7- Certificate of insurance ($5,000,000 CAD)
- Details of firm's safety program (CSTS, WHMIS, H2S, First Aid)
- Proof of Worker's Compensation (W.C.B) Clearance
- Recent project list
- Hourly rate fees
- Pricing submission
- Tender certification
REQUIRED STAFFING
6- Submit to
- [email protected]
- Scope location
- Whitecourt, AB
Questions about this BID
How do I respond to this Bid from Town of Whitecourt?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jenn Lanning.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Whitecourt in AB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jenn Lanning at (780) 204-0440. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Supervisory, Designers, Draftsmen, Clerical, Vehicles, Travel Expenses. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Mulching, Stand thinning and pruning via mastication, Targeted removal of dead and down materials, Elimination of ladder fuels, Safety plan preparation, Treatment plan development and reporting. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of the services required: 50, Provided references, including names and phone numbers: 10, Personnel and list of equipment to be used for the project: 10, Risk Mitigation Plan: 10, Details of Firm..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Whitecourt?
All active and historical solicitations from Town of Whitecourt are tracked and searchable. As a city agency, Town of Whitecourt regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of insurance ($5,000,000 CAD), details of firm's safety program (CSTS, WHMIS, H2S, First Aid), Proof of Worker's Compensation (W.C.B) Clearance, recent project list, hourly rate fees, pric. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Whitecourt for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Whitecourt, AB. Review the full solicitation for detailed scope requirements.
