Town of West Greenwich Winter Sand Bid/Specifications - 2026-2027 and 2027-2028
Town of West GreenwichCity · West Greenwich, RI- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Oct 13, 2026
- Contract term
- 2 years
- Primary contact
- Claude Wright
- (401) 392-3800 ext 124
The 30-second brief
Town of West Greenwich, Rhode Island seeks sealed bids for the purchase and delivery of winter sand free of debris, rocks, and chunks of hardened material for winter sanding operations. The contract covers materials to be furnished for the 2026-2027 and 2027-2028 seasons, with delivered pricing based on a required minimum delivery of 300 tons/day and pick up pricing per ton. Bids are due by October 30, 2026, at 4:00 p.m. at the Office of the Town Clerk, 280 Victory Highway, West Greenwich, RI 02817, and will be opened on November 2, 2026, at 10:00 a.m. Bids must be quoted FOB West Greenwich, Rhode Island, and submitted on the provided bid form.
Winter Sand - Delivered Price per ton; Winter Sand - Pick up Price per ton
Lowest price per ton
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Summary
Town of West Greenwich, Rhode Island seeks sealed bids for the purchase and delivery of winter sand free of debris, rocks, and chunks of hardened material for winter sanding operations.
The contract covers materials to be furnished for the 2026-2027 and 2027-2028 seasons, with delivered pricing based on a required minimum delivery of 300 tons/day and pick up pricing per ton. Bids are due by October 30, 2026, at 4:00 p.m. at the Office of the Town Clerk, 280 Victory Highway, West Greenwich, RI 02817, and will be opened on November 2, 2026, at 10:00 a.m. Bids must be quoted FOB West Greenwich, Rhode Island, and submitted on the provided bid form.
EVALUATION CRITERIA
Lowest price per ton
REQUIRED DELIVERABLES
Winter Sand - Delivered Price per ton; Winter Sand - Pick up Price per ton
REQUIRED ATTACHMENTS
Bid form
- Submit to
- Office of the Town Clerk, Town of West Greenwich, 280 Victory Highway, West Greenwich, RI 02817
- Scope location
- West Greenwich, RI
Questions about this BID
How do I respond to this Bid from Town of West Greenwich?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Town Clerk, Town of West Greenwich, 280 Victory Highway, West Greenwich, RI 02817. For questions, contact Claude Wright.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of West Greenwich in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Claude Wright at (401) 392-3800 ext 124. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Winter Sand - Delivered Price per ton; Winter Sand - Pick up Price per ton. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price per ton" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of West Greenwich?
All active and historical solicitations from Town of West Greenwich are tracked and searchable. As a city agency, Town of West Greenwich regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid form. Review the full document from Town of West Greenwich for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Greenwich, RI. Review the full solicitation for detailed scope requirements.