Town of Waxhaw - Downtown Waxhaw Asphalt Repair Contract - 2026
Town of WaxhawCity · Waxhaw, NC- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Duration
- 1 months
- Primary contact
- James Kelly
- (704) 843-2195
The 30-second brief
The Town of Waxhaw is seeking sealed bids for the Downtown Waxhaw Asphalt Repair Contract, involving asphalt milling, asphalt patching, asphalt paving, traffic control, undercut excavation, geotextile for soil stabilization, incidental stone base, chip seal, adjustment of existing meters and valves, and thermoplastic pavement markings. Work takes place in downtown Waxhaw, North Carolina, referencing drawings G.03, G.04, and G.05. Bids are due by 9:00 a.m. on Tuesday, October 20, 2026, and will be publicly opened at Town Hall located at 4218 Waxhaw-Marvin Road. The contract will be awarded on a unit price and lump sum cost basis to the lowest responsive and responsible bidder. Work must begin by November 2, 2026, and be completed by November 24, 2026.
Mobilization, Temporary Traffic Control, Undercut Excavation (50 CY), Removal of Existing Pavement (500 SY), Geotextile for Soil Stabilization (500 SY), Incidental Stone Base (100 TON), Milling Asphalt Pavement 0"-3" Depth (4200 SY), Asphalt Concrete Surface Course Type S9.5C (562 TON), Chip Seal (354 SY), Adjustment of Existing Meters/Valves (40 EA), Thermoplastic Pavement Marking Lines 4", 8", 24" (5255 LF, 312 LF, 496 LF), Thermoplastic Pavement Marking Character Letters (14 EA), Thermoplastic Pavement Marking Symbol Handicap (2 EA)
Quality, performance, and time specified in Bid Form for performance of Work, lowest responsive and responsible bidder
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Summary
The Town of Waxhaw is seeking sealed bids for the Downtown Waxhaw Asphalt Repair Contract, involving asphalt milling, asphalt patching, asphalt paving, traffic control, undercut excavation, geotextile for soil stabilization, incidental stone base, chip seal, adjustment of existing meters and valves, and thermoplastic pavement markings.
Work takes place in downtown Waxhaw, North Carolina, referencing drawings G.03, G.04, and G.05. Bids are due by 9:00 a.m. on Tuesday, October 20, 2026, and will be publicly opened at Town Hall located at 4218 Waxhaw-Marvin Road. The contract will be awarded on a unit price and lump sum cost basis to the lowest responsive and responsible bidder. Work must begin by November 2, 2026, and be completed by November 24, 2026.
EVALUATION CRITERIA
4- Quality
- Performance
- Time specified in Bid Form for performance of Work
- Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
15- Mobilization
- Temporary Traffic Control
- Undercut Excavation (50 CY)
- Removal of Existing Pavement (500 SY)
- Geotextile for Soil Stabilization (500 SY)
- Incidental Stone Base (100 TON)
- Milling Asphalt Pavement 0"-3" Depth (4200 SY)
- Asphalt Concrete Surface Course Type S9.5C (562 TON)
- Chip Seal (354 SY)
- Adjustment of Existing Meters/Valves (40 EA)
- Thermoplastic Pavement Marking Lines 4"
- 8"
- 24" (5255 LF, 312 LF, 496 LF)
- Thermoplastic Pavement Marking Character Letters (14 EA)
- Thermoplastic Pavement Marking Symbol Handicap (2 EA)
REQUIRED ATTACHMENTS
List of Proposed Subcontractors, List of Proposed Suppliers, Evidence of authority to do business in the state of the Project, Contractor's license number or evidence of State Contractor's License, signed addenda
- Submit to
- Town Hall, 4218 Waxhaw-Marvin Road, PO Box 6, Waxhaw, NC 28173
- Scope location
- Waxhaw, NC
Questions about this BID
How do I respond to this Bid from Town of Waxhaw?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Hall, 4218 Waxhaw-Marvin Road, PO Box 6, Waxhaw, NC 28173. For questions, contact James Kelly.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Waxhaw in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Kelly at (704) 843-2195. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mobilization, Temporary Traffic Control, Undercut Excavation (50 CY), Removal of Existing Pavement (500 SY), Geotextile for Soil Stabilization (500 SY), Incidental Stone Base (100 TON), Milling Asphalt Pavement 0"-3" Depth (4200 SY), Asphalt Concrete Surface Course Type S9.5C (562 TON), Chip Seal (3. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality, performance, and time specified in Bid Form for performance of Work, lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Waxhaw?
All active and historical solicitations from Town of Waxhaw are tracked and searchable. As a city agency, Town of Waxhaw regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: List of Proposed Subcontractors, List of Proposed Suppliers, Evidence of authority to do business in the state of the Project, Contractor's license number or evidence of State Contractor's License, si. Review the full document from Town of Waxhaw for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waxhaw, NC. Review the full solicitation for detailed scope requirements.