Town of Warwick HVAC Services RFP
Town of WarwickCity · Warwick, NY- Due
- Jan 13, 2026
- Deadline passed
- Duration
- 9 months
The 30-second brief
The Town of Warwick is seeking sealed bids for on-call HVAC maintenance and emergency repair services for its owned or leased facilities. The contract period is from April 1, 2026, to December 31, 2026. Services include planned maintenance, emergency services, and repairs, with compliance to prevailing wage requirements.
On-going planned maintenance services, emergency services and repairs, written service reports including checklists and recommendations.
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Summary
The Town of Warwick is seeking sealed bids for on-call HVAC maintenance and emergency repair services for its owned or leased facilities.
The contract period is from April 1, 2026, to December 31, 2026. Services include planned maintenance, emergency services, and repairs, with compliance to prevailing wage requirements.
REQUIRED DELIVERABLES
3- On-going planned maintenance services
- Emergency services and repairs
- Written service reports including checklists and recommendations
REQUIRED ATTACHMENTS
6- Equipment List
- Scheduled Maintenance List
- General Instructions
- Proposal Form
- Statement of Non-Collusion
- Hold Harmless Agreement
REQUIRED STAFFING
3- Submit to
- Town Hall, 132 Kings Highway, Warwick, NY
- Scope location
- Town of Warwick facilities
Questions about this RFP
How do I respond to this RFP from Town of Warwick?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Hall, 132 Kings Highway, Warwick, NY.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Warwick in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician (routine and emergency), mileage, other fees not included.. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: On-going planned maintenance services, emergency services and repairs, written service reports including checklists and recommendations.. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Warwick?
All active and historical solicitations from Town of Warwick are tracked and searchable. As a city agency, Town of Warwick regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 9 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Equipment List, Scheduled Maintenance List, General Instructions, Proposal Form, Statement of Non-Collusion, Hold Harmless Agreement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Warwick for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Town of Warwick facilities. Review the full solicitation for detailed scope requirements.