Town of Smithfield Air Conditioning Maintenance RFP for FY 2026-2028
Town of SmithfieldCity · Smithfield, NC- Due
- Jun 29, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Lawrence Davis
- (919) 934-2580
The 30-second brief
The Town of Smithfield is requesting proposals for preventive air conditioning maintenance across nine municipal locations for fiscal years 2026-2028. Services include monthly filter changes and bi-annual system inspections.
Monthly filter change documentation, Written inspection results, Itemized per building cost
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Summary
The Town of Smithfield is requesting proposals for preventive air conditioning maintenance across nine municipal locations for fiscal years 2026-2028. Services include monthly filter changes and bi-annual system inspections.
REQUIRED DELIVERABLES
3- Monthly filter change documentation
- Written inspection results
- Itemized per building cost
REQUIRED ATTACHMENTS
current Certificate of Insurance, proposal forms
- Submit to
- 231 Hospital Road, Box 761, Smithfield North Carolina
- Duration
- 36 months
- Scope location
- Smithfield, NC
Questions about this RFP
How do I respond to this RFP from Town of Smithfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 231 Hospital Road, Box 761, Smithfield North Carolina. For questions, contact Lawrence Davis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Smithfield in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lawrence Davis at (919) 934-2580. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly filter change documentation, Written inspection results, Itemized per building cost. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Smithfield?
All active and historical solicitations from Town of Smithfield are tracked and searchable. As a city agency, Town of Smithfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: current Certificate of Insurance, proposal forms. Review the full document from Town of Smithfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Smithfield, NC. Review the full solicitation for detailed scope requirements.