Town of Smithfield Parks and Recreation - Concessionaire Services at Smithfield Community Park and Smithfield Civitan Field - 2027 Season
Town of SmithfieldCity · Smithfield, NC- Due
- Nov 30, 2026
- 23 days left
- Posted
- Nov 4, 2026
- Contract term
- 1 year
- Primary contact
- Gary Johnson
- (919) 934-2148
The 30-second brief
The Town of Smithfield Parks and Recreation Department is soliciting proposals for concession operations and services at Smithfield Community Park and Smithfield Civitan Field for the 2027 season. The selected contractor will provide food, beverages, snacks, and approved concession items during athletic events, tournaments, and recreational programs. Compensation to the town is based on an agreed-upon percentage of gross concession sales. The submission deadline is November 30, 2026, at 5:00 pm, with questions due by November 23, 2026. The initial contract term runs from January 1, 2027, through December 31, 2027, with potential renewal options. Proposals will be evaluated based on the proposed percentage of gross sales (40%), menu selection and pricing (25%), relevant experience and qualifications (20%), references and past performance (10%), and overall proposal quality (5%).
Proposed percentage of gross sales payable to the Town 40%, Menu selection and proposed pricing 25%, Relevant experience and qualifications 20%, References and past performance 10%, Overall proposal quality 5%
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Summary
The Town of Smithfield Parks and Recreation Department is soliciting proposals for concession operations and services at Smithfield Community Park and Smithfield Civitan Field for the 2027 season.
The selected contractor will provide food, beverages, snacks, and approved concession items during athletic events, tournaments, and recreational programs. Compensation to the town is based on an agreed-upon percentage of gross concession sales. The submission deadline is November 30, 2026, at 5:00 pm, with questions due by November 23, 2026. The initial contract term runs from January 1, 2027, through December 31, 2027, with potential renewal options. Proposals will be evaluated based on the proposed percentage of gross sales (40%), menu selection and pricing (25%), relevant experience and qualifications (20%), references and past performance (10%), and overall proposal quality (5%).
EVALUATION CRITERIA
5- Proposed percentage of gross sales payable to the Town 40%
- Menu selection and proposed pricing 25%
- Relevant experience and qualifications 20%
- References and past performance 10%
- Overall proposal quality 5%
REQUIRED ATTACHMENTS
7- Company Information
- Experience
- References
- Proposed Menu
- Financial Proposal
- Licensing and Insurance
- Additional Information
- Submit to
- Smithfield Parks and Recreation, Attn: Gary Johnson, 600 M Durwood Stephenson Pkwy, Smithfield, NC 27577
- Scope location
- Smithfield, NC
Questions about this RFP
How do I respond to this RFP from Town of Smithfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Smithfield Parks and Recreation, Attn: Gary Johnson, 600 M Durwood Stephenson Pkwy, Smithfield, NC 27577. For questions, contact Gary Johnson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Smithfield in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gary Johnson at (919) 934-2148. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed percentage of gross sales payable to the Town 40%, Menu selection and proposed pricing 25%, Relevant experience and qualifications 20%, References and past performance 10%, Overall proposal q..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Smithfield?
All active and historical solicitations from Town of Smithfield are tracked and searchable. As a city agency, Town of Smithfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Information, Experience, References, Proposed Menu, Financial Proposal, Licensing and Insurance, Additional Information. Review the full document from Town of Smithfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Smithfield, NC. Review the full solicitation for detailed scope requirements.