Town of Shelburne RFP 01-2026 Pickleball Tennis Court Resurfacing - KTH Park
Town of ShelburneCity · Shelburne, ON- Due
- Feb 2, 2026
- Deadline passed
- Posted
- Jan 13, 2026
- Primary contact
- Carey Holmes
- (519) 925-2600
The 30-second brief
The Town of Shelburne is seeking proposals from qualified contractors for the resurfacing of two existing tennis courts and the addition of a hybrid overlay with line painting for four pickleball courts at KTH Park. The scope of work includes surface preparation, pressure washing, crack repair, depressions patching, priming, application of a waterborne two-part acrylic sports surface coating system, line striping according to ITF and USA Pickleball dimensions, protection, and cleanup. The submission deadline is February 02, 2026 at 3:00 pm EST. Bidders must provide a comprehensive company profile, references, insurance certificates, WSIB clearance certificate, and scaled layout drawings.
Two-part acrylic sports surface system, Line paint, Scaled layout drawing locating four pickleball courts within two tennis courts, Completed Request for Proposal Form, Completed Fee Proposal Schedule A, Company profile, References, Insurance certificates, WSIB Clearance Certificate
Price - 30%, Conformity to Specification - 30%, Experience of Personnel - 25%, References - 15%
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Summary
The Town of Shelburne is seeking proposals from qualified contractors for the resurfacing of two existing tennis courts and the addition of a hybrid overlay with line painting for four pickleball courts at KTH Park.
The scope of work includes surface preparation, pressure washing, crack repair, depressions patching, priming, application of a waterborne two-part acrylic sports surface coating system, line striping according to ITF and USA Pickleball dimensions, protection, and cleanup. The submission deadline is February 02, 2026 at 3:00 pm EST. Bidders must provide a comprehensive company profile, references, insurance certificates, WSIB clearance certificate, and scaled layout drawings.
EVALUATION CRITERIA
4- Price - 30%
- Conformity to Specification - 30%
- Experience of Personnel - 25%
- References - 15%
REQUIRED DELIVERABLES
Two-part acrylic sports surface system, Line paint, Scaled layout drawing locating four pickleball courts within two tennis courts, Completed Request for Proposal Form, Completed Fee Proposal Schedule A, Company profile, References, Insurance certificates, WSIB Clearance Certificate
REQUIRED ATTACHMENTS
7- Request for Proposal Form
- Fee Proposal Schedule A
- Company Profile
- References
- Insurance Certificates
- WSIB Clearance Certificate
- Scaled layout drawing
- Submit to
- [email protected]
- Scope location
- Shelburne, ON
Questions about this RFP
How do I respond to this RFP from Town of Shelburne?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Carey Holmes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Shelburne in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carey Holmes at (519) 925-2600. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two-part acrylic sports surface system, Line paint, Scaled layout drawing locating four pickleball courts within two tennis courts, Completed Request for Proposal Form, Completed Fee Proposal Schedule A, Company profile, References, Insurance certificates, WSIB Clearance Certificate. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price - 30%, Conformity to Specification - 30%, Experience of Personnel - 25%, References - 15%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Shelburne?
All active and historical solicitations from Town of Shelburne are tracked and searchable. As a city agency, Town of Shelburne regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Proposal Form, Fee Proposal Schedule A, Company Profile, References, Insurance Certificates, WSIB Clearance Certificate, Scaled layout drawing. Review the full document from Town of Shelburne for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shelburne, ON. Review the full solicitation for detailed scope requirements.
