Town of Shelburne - 2026 Botanical Supply - RFQ 02-2026
Town of ShelburneCity · Shelburne, ON- Due
- Feb 9, 2026
- Deadline passed
- Posted
- Jan 20, 2026
- Primary contact
- Carey Holmes
- (519) 925-2600
The 30-second brief
The Corporation of the Town of Shelburne is seeking quotations from qualified horticulturists for the supply and delivery of prepared hanging baskets and planter arrangements for the downtown core. The project involves two seasonal deliveries occurring between June 2026 and December 2026, comprising summer annuals and winter displays such as cut evergreens and live plant materials. Deliverables include concrete Jack Downing Park planters, square wooden planters, Town Hall self-watering terrace planters, and self-watering hanging baskets. Submission deadline is February 6, 2026, and proposals must be sent via email to the Treasurer. Evaluation is based on price, experience of personnel, and references.
Seven (7) Concrete Jack Downing Park Planters (7 Summer, 7 Winter), Twenty-five (25) Square Wooden Planters (25 Summer), Three (3) Town Hall Planters (3 Summer, 3 Winter), Thirty (30) Hanging Baskets (30 Summer), Two (2) Seasonal Deliveries
Price - 40%, Experience of Personnel - 40%, References - 20%
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Summary
The Corporation of the Town of Shelburne is seeking quotations from qualified horticulturists for the supply and delivery of prepared hanging baskets and planter arrangements for the downtown core.
The project involves two seasonal deliveries occurring between June 2026 and December 2026, comprising summer annuals and winter displays such as cut evergreens and live plant materials. Deliverables include concrete Jack Downing Park planters, square wooden planters, Town Hall self-watering terrace planters, and self-watering hanging baskets. Submission deadline is February 6, 2026, and proposals must be sent via email to the Treasurer. Evaluation is based on price, experience of personnel, and references.
EVALUATION CRITERIA
3- Price - 40%
- Experience of Personnel - 40%
- References - 20%
REQUIRED DELIVERABLES
Seven (7) Concrete Jack Downing Park Planters (7 Summer, 7 Winter), Twenty-five (25) Square Wooden Planters (25 Summer), Three (3) Town Hall Planters (3 Summer, 3 Winter), Thirty (30) Hanging Baskets (30 Summer), Two (2) Seasonal Deliveries
REQUIRED ATTACHMENTS
6- Request for Quotation Form
- Fee Proposal
- Company Profile
- References and photo examples
- Insurance Certificates
- WSIB Clearance Certificate
- Submit to
- [email protected]
- Scope location
- Shelburne, ON
Questions about this RFQ
How do I respond to this RFQ from Town of Shelburne?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Carey Holmes.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Shelburne in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carey Holmes at (519) 925-2600. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Seven (7) Concrete Jack Downing Park Planters (7 Summer, 7 Winter), Twenty-five (25) Square Wooden Planters (25 Summer), Three (3) Town Hall Planters (3 Summer, 3 Winter), Thirty (30) Hanging Baskets (30 Summer), Two (2) Seasonal Deliveries. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price - 40%, Experience of Personnel - 40%, References - 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Shelburne?
All active and historical solicitations from Town of Shelburne are tracked and searchable. As a city agency, Town of Shelburne regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Quotation Form, Fee Proposal, Company Profile, References and photo examples, Insurance Certificates, WSIB Clearance Certificate. Review the full document from Town of Shelburne for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shelburne, ON. Review the full solicitation for detailed scope requirements.
