Town of Shelburne - Supply of New Bylaw Vehicle - RFP 03-2026 (2026)
Town of ShelburneCity · Shelburne, ON- Due
- Feb 13, 2026
- Deadline passed
- Posted
- Jan 23, 2026
- Primary contact
- Carey Holmes
- (519) 925-2600
The 30-second brief
The Corporation of the Town of Shelburne is seeking proposals for the supply and delivery of one (1) new 2025 or 2026 Mid-Size SUV vehicle for bylaw enforcement use, such as Ford Explorer, Chevrolet Traverse, Chevrolet Blazer, or Honda Pilot. The vehicle must be a current production model meeting Canadian Motor Vehicle Standards with features including a 4-door mid-size SUV body, automatic transmission, all-wheel drive, gasoline engine (87 octane), OEM grey paint over primer, and specific interior and safety equipment. The successful proponent must deliver the completed vehicle to the Town's Operations Yard located at 124 Luxton Way, Shelburne, ON by August 1, 2026. The submission deadline is February 13, 2026, with questions due by February 6, 2026. Proposals will be evaluated based on price (40%), conformity to specification (20%), customer service and part support (20%), conformity to town fleet (10%), and value-added features or options (10%).
Price - 40%, Conformity to Specification - 20%, Customer Service and Part Support - 20%, Conformity to Town Fleet - 10%, Value added features or Options - 10%
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Summary
The Corporation of the Town of Shelburne is seeking proposals for the supply and delivery of one (1) new 2025 or 2026 Mid-Size SUV vehicle for bylaw enforcement use, such as Ford Explorer, Chevrolet Traverse, Chevrolet Blazer, or Honda Pilot.
The vehicle must be a current production model meeting Canadian Motor Vehicle Standards with features including a 4-door mid-size SUV body, automatic transmission, all-wheel drive, gasoline engine (87 octane), OEM grey paint over primer, and specific interior and safety equipment. The successful proponent must deliver the completed vehicle to the Town's Operations Yard located at 124 Luxton Way, Shelburne, ON by August 1, 2026. The submission deadline is February 13, 2026, with questions due by February 6, 2026. Proposals will be evaluated based on price (40%), conformity to specification (20%), customer service and part support (20%), conformity to town fleet (10%), and value-added features or options (10%).
EVALUATION CRITERIA
5- Price - 40%
- Conformity to Specification - 20%
- Customer Service and Part Support - 20%
- Conformity to Town Fleet - 10%
- Value added features or Options - 10%
REQUIRED ATTACHMENTS
6- Request for Proposal Form
- Schedule A
- Schedule B
- Company Profile
- References of similar projects
- Current Insurance and WSIB clearance certificates
- Submit to
- [email protected]
- Scope location
- Shelburne, ON
Questions about this RFP
How do I respond to this RFP from Town of Shelburne?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Carey Holmes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Shelburne in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carey Holmes at (519) 925-2600. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price - 40%, Conformity to Specification - 20%, Customer Service and Part Support - 20%, Conformity to Town Fleet - 10%, Value added features or Options - 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Shelburne?
All active and historical solicitations from Town of Shelburne are tracked and searchable. As a city agency, Town of Shelburne regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Proposal Form, Schedule A, Schedule B, Company Profile, References of similar projects, Current Insurance and WSIB clearance certificates. Review the full document from Town of Shelburne for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shelburne, ON. Review the full solicitation for detailed scope requirements.
