Town of Shelburne - Street Sweeping Services - RFP 04-2026 (2026)
Town of ShelburneCity · Shelburne, ON- Due
- Mar 18, 2026
- Deadline passed
- Posted
- Feb 23, 2026
- Primary contact
- Carey Holmes
- (519) 925-2600
The 30-second brief
The Corporation of the Town of Shelburne is seeking qualified respondents to provide end of winter street sweeping services on various roads and municipal parking lots. The scope of work encompasses back-of-curb to back-of-curb or edge-of-pavement to edge-of-pavement sweeping, including cul-de-sacs, to clear sand, gravel, leaves, and salt debris. Contractors must provide a minimum of two High Lift 4 Wheel Sweepers with continuous water application capabilities for dust control. The contract covers approximately 77.58 lane kilometers of sweeping routes and designated parking areas such as the Centre Dufferin Recreation Complex, Town Hall, and Public Library. The submission deadline is March 18, 2026, and work must be completed by May 15th.
Road Sweeping per lane kilometer, Back of Curb to Back of Curb Sweep (78 kilometers), Parking Lot Sweeping per hour, Debris Disposal per tonne
Cost Proposal - 30 points, Project Understanding - 25 points, Team and Project Manager - 25 points, Experience and References - 20 points
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Summary
The Corporation of the Town of Shelburne is seeking qualified respondents to provide end of winter street sweeping services on various roads and municipal parking lots.
The scope of work encompasses back-of-curb to back-of-curb or edge-of-pavement to edge-of-pavement sweeping, including cul-de-sacs, to clear sand, gravel, leaves, and salt debris. Contractors must provide a minimum of two High Lift 4 Wheel Sweepers with continuous water application capabilities for dust control. The contract covers approximately 77.58 lane kilometers of sweeping routes and designated parking areas such as the Centre Dufferin Recreation Complex, Town Hall, and Public Library. The submission deadline is March 18, 2026, and work must be completed by May 15th.
EVALUATION CRITERIA
4- Cost Proposal - 30 points
- Project Understanding - 25 points
- Team and Project Manager - 25 points
- Experience and References - 20 points
REQUIRED DELIVERABLES
4- Road Sweeping per lane kilometer
- Back of Curb to Back of Curb Sweep (78 kilometers)
- Parking Lot Sweeping per hour
- Debris Disposal per tonne
REQUIRED ATTACHMENTS
6- Request for Proposal Form
- Fee Proposal Schedule A
- Company Profile including Certifications and Accreditations
- References of similar projects
- Current Insurance Certificates
- WSIB Clearance Certificate
- Submit to
- [email protected]
- Scope location
- Shelburne, ON
Questions about this RFP
How do I respond to this RFP from Town of Shelburne?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Carey Holmes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Shelburne in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carey Holmes at (519) 925-2600. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Road Sweeping per lane kilometer, Back of Curb to Back of Curb Sweep (78 kilometers), Parking Lot Sweeping per hour, Debris Disposal per tonne. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal - 30 points, Project Understanding - 25 points, Team and Project Manager - 25 points, Experience and References - 20 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Shelburne?
All active and historical solicitations from Town of Shelburne are tracked and searchable. As a city agency, Town of Shelburne regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Proposal Form, Fee Proposal Schedule A, Company Profile including Certifications and Accreditations, References of similar projects, Current Insurance Certificates, WSIB Clearance Certific. Review the full document from Town of Shelburne for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shelburne, ON. Review the full solicitation for detailed scope requirements.
