Town of Shelburne - Main Street Resurfacing RFP - M25007 (2026)
Town of ShelburneCity · Shelburne, ON- Due
- Jun 18, 2026
- Deadline passed
- Posted
- May 1, 2026
- Contract term
- 1 year
- Primary contact
- Blake Aram
- (519) 941-2949
The 30-second brief
Town of Shelburne is seeking proposals for the Main Street Resurfacing project from approximately William Street to Owen Sound Street (SBA File No. M25007). The scope of work includes roadway milling, full depth milling, supply and placement of hot mix asphalt (Superpave 19.0 binder lifts and Superpave 12.5 FC2 surface lift), provisional sub-excavation of unsuitable granular base materials, supply, place and compact Granular A and Granular B, fine grading of granular base, temporary ramping, road painting, and traffic control. Submission deadline is June 18, 2026, at 3:00 p.m. Eastern Time. A non-mandatory pre-proposal site visit is scheduled for June 9, 2026, at 9:00 a.m. at 203 Main Street East, Shelburne. Inquiries must be submitted in writing by June 11, 2026. Requirements include Comprehensive General Liability insurance ($5,000,000), Agreement to Bond, Performance Bond and Labour and Materials Payment Bond (each 50%), WSIB Clearance Certificate, and a Domestic Supply Chain Plan.
Milling – Roadway, Full Depth; Milling – Lap Joints, 2m Width; Temporary Ramping and Removal; Sub-Excavate and Dispose of Unsuitable Granular Base Materials; Supply, Place and Compact Granular 'B'; Supply, Place and Compact Granular 'A'; Fine Grading of Granular Base; Hot Mix Asphalt – Superpave 19.0 at 50mm; Hot Mix Asphalt – Superpave 12.5 FC2 at 40mm; Road Painting to Match Existing
Price, Schedule to complete the proposed works, Contractor qualifications and experience in completing similar projects, Domestic Supply Chain Plan
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Summary
Town of Shelburne is seeking proposals for the Main Street Resurfacing project from approximately William Street to Owen Sound Street (SBA File No.
M25007). The scope of work includes roadway milling, full depth milling, supply and placement of hot mix asphalt (Superpave 19.0 binder lifts and Superpave 12.5 FC2 surface lift), provisional sub-excavation of unsuitable granular base materials, supply, place and compact Granular A and Granular B, fine grading of granular base, temporary ramping, road painting, and traffic control. Submission deadline is June 18, 2026, at 3:00 p.m. Eastern Time. A non-mandatory pre-proposal site visit is scheduled for June 9, 2026, at 9:00 a.m. at 203 Main Street East, Shelburne. Inquiries must be submitted in writing by June 11, 2026. Requirements include Comprehensive General Liability insurance ($5,000,000), Agreement to Bond, Performance Bond and Labour and Materials Payment Bond (each 50%), WSIB Clearance Certificate, and a Domestic Supply Chain Plan.
EVALUATION CRITERIA
4- Price
- Schedule to complete the proposed works
- Contractor qualifications and experience in completing similar projects
- Domestic Supply Chain Plan
REQUIRED DELIVERABLES
10- Milling – Roadway, Full Depth
- Milling – Lap Joints, 2m Width
- Temporary Ramping and Removal
- Sub-Excavate and Dispose of Unsuitable Granular Base Materials
- Supply, Place and Compact Granular 'B'
- Supply, Place and Compact Granular 'A'
- Fine Grading of Granular Base
- Hot Mix Asphalt – Superpave 19.0 at 50mm
- Hot Mix Asphalt – Superpave 12.5 FC2 at 40mm
- Road Painting to Match Existing
REQUIRED ATTACHMENTS
6- Schedule of Unit Prices
- Form of Proposal
- Domestic Supply Chain Plan
- Agreement to Bond
- WSIB Clearance Certificate
- Proof of Insurance
- Submit to
- [email protected]
- Scope location
- Shelburne, ON
Questions about this RFP
How do I respond to this RFP from Town of Shelburne?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Blake Aram.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Shelburne in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Blake Aram at (519) 941-2949. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Milling – Roadway, Full Depth; Milling – Lap Joints, 2m Width; Temporary Ramping and Removal; Sub-Excavate and Dispose of Unsuitable Granular Base Materials; Supply, Place and Compact Granular 'B'; Supply, Place and Compact Granular 'A'; Fine Grading of Granular Base; Hot Mix Asphalt – Superpave 19.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Schedule to complete the proposed works, Contractor qualifications and experience in completing similar projects, Domestic Supply Chain Plan" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Shelburne?
All active and historical solicitations from Town of Shelburne are tracked and searchable. As a city agency, Town of Shelburne regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule of Unit Prices, Form of Proposal, Domestic Supply Chain Plan, Agreement to Bond, WSIB Clearance Certificate, Proof of Insurance. Review the full document from Town of Shelburne for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shelburne, ON. Review the full solicitation for detailed scope requirements.
