Town of Shelburne Supply of Boulevard Tree Replacements RFQ 04-2026
Town of ShelburneCity · Shelburne, ON- Due
- Sep 11, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Contract term
- 1 year
- Primary contact
- Carey Holmes
- (519) 925-2600
The 30-second brief
The Town of Shelburne is requesting quotations for the supply and planting of 22 boulevard tree replacements and 6 park trees under RFQ 04-2026. The scope includes providing trees with a minimum 50 mm caliper and 1.2 m height, planting services including soil amendments (peat moss, bone meal, topsoil), staking, mulching, and a one-year warranty. Recommended species include Red Maple, American Basswood, Skyline Honeylocust, Little Leaf Linden, and various Oaks. Contractors are responsible for utility locates and providing care guides to residents. Quotations must include unit pricing, company details, WSIB, and insurance documentation. Submissions are due by September 11, 2026, at 3:00 pm via email to the Treasurer.
Schedule A, Schedule B, Schedule C, Schedule D, WSIB clearance, Insurance certificates, Door knocker care guides
Price-30%, Conformity to Specification-30%, Experience of Personnel-20%, References-10%, Value added features or Options-10%
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Summary
The Town of Shelburne is requesting quotations for the supply and planting of 22 boulevard tree replacements and 6 park trees under RFQ 04-2026.
The scope includes providing trees with a minimum 50 mm caliper and 1.2 m height, planting services including soil amendments (peat moss, bone meal, topsoil), staking, mulching, and a one-year warranty. Recommended species include Red Maple, American Basswood, Skyline Honeylocust, Little Leaf Linden, and various Oaks. Contractors are responsible for utility locates and providing care guides to residents. Quotations must include unit pricing, company details, WSIB, and insurance documentation. Submissions are due by September 11, 2026, at 3:00 pm via email to the Treasurer.
EVALUATION CRITERIA
5- Price-30%
- Conformity to Specification-30%
- Experience of Personnel-20%
- References-10%
- Value added features or Options-10%
REQUIRED DELIVERABLES
7- Schedule A
- Schedule B
- Schedule C
- Schedule D
- WSIB clearance
- Insurance certificates
- Door knocker care guides
REQUIRED ATTACHMENTS
4- Schedule A
- Schedule B
- Schedule C
- Schedule D
- Submit to
- [email protected]
- Scope location
- Shelburne, ON
Questions about this RFQ
How do I respond to this RFQ from Town of Shelburne?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Carey Holmes.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Shelburne in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carey Holmes at (519) 925-2600. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Schedule A, Schedule B, Schedule C, Schedule D, WSIB clearance, Insurance certificates, Door knocker care guides. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price-30%, Conformity to Specification-30%, Experience of Personnel-20%, References-10%, Value added features or Options-10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Shelburne?
All active and historical solicitations from Town of Shelburne are tracked and searchable. As a city agency, Town of Shelburne regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A, Schedule B, Schedule C, Schedule D. Review the full document from Town of Shelburne for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shelburne, ON. Review the full solicitation for detailed scope requirements.
