Town of Portland - Project Management and Owner's Representative Services - RFQ/RFP # 2027-01
Town of PortlandCity · Portland, CT- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Primary contact
- Stephanie Fragola
The 30-second brief
The Town of Portland and the Portland School Building Committee are requesting sealed submissions of qualifications and proposals from qualified firms to provide comprehensive project management and owner's representative services for the renovation and expansion of Valley View Elementary School, RFQ/RFP # 2027-01. The project involves comprehensive renovation of the existing 41,653 sq ft building down to its primary structural frame, along with a 3,129 sq ft addition to create a modern PreK-2 elementary school facility. Key work includes a Variable Refrigerant Flow HVAC system, new electrical and plumbing systems, roof replacement, window replacement, security glazing, site improvements, and asbestos abatement. Submissions are due by October 9, 2026, at 11:00 a.m. to the Town's Finance Department Office.
Experience with similar projects, organizational and team structure, past performance and adherence to schedules/budgets, approach to services, contract oversight capabilities, pricing
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Summary
The Town of Portland and the Portland School Building Committee are requesting sealed submissions of qualifications and proposals from qualified firms to provide comprehensive project management and owner's representative services for the renovation and expansion of Valley View Elementary School, RFQ/RFP # 2027-01.
The project involves comprehensive renovation of the existing 41,653 sq ft building down to its primary structural frame, along with a 3,129 sq ft addition to create a modern PreK-2 elementary school facility. Key work includes a Variable Refrigerant Flow HVAC system, new electrical and plumbing systems, roof replacement, window replacement, security glazing, site improvements, and asbestos abatement. Submissions are due by October 9, 2026, at 11:00 a.m. to the Town's Finance Department Office.
EVALUATION CRITERIA
6- Experience with similar projects
- Organizational and team structure
- Past performance and adherence to schedules/budgets
- Approach to services
- Contract oversight capabilities
- Pricing
REQUIRED ATTACHMENTS
4- Non-collusion Affidavit
- Fee Proposal Form
- Evidence of Insurance
- Bank references and/or financial statements
- Submit to
- Town's Finance Department Office, Room 204, Portland Town Hall, 33 East Main Street, P.O. Box 71, Portland, CT 06480
- Scope location
- Portland, CT
Questions about this RFP
How do I respond to this RFP from Town of Portland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town's Finance Department Office, Room 204, Portland Town Hall, 33 East Main Street, P.O. Box 71, Portland, CT 06480. For questions, contact Stephanie Fragola.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Portland in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephanie Fragola. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with similar projects, organizational and team structure, past performance and adherence to schedules/budgets, approach to services, contract oversight capabilities, pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Portland?
All active and historical solicitations from Town of Portland are tracked and searchable. As a city agency, Town of Portland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-collusion Affidavit, Fee Proposal Form, Evidence of Insurance, Bank references and/or financial statements. Review the full document from Town of Portland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, CT. Review the full solicitation for detailed scope requirements.