Town of Portland - Architectural and Design Professional Services for Valley View Elementary School - RFQ/RFP # 2027-02
Town of PortlandCity · Portland, CT- Due
- Oct 19, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Contract term
- 4 years
- Primary contact
- Stephanie Fragola
- (860) 262-7244
The 30-second brief
The Town of Portland and the Portland School Building Committee are requesting sealed submissions of qualifications and fee proposals from qualified design professional firms to provide comprehensive school building project planning, architectural, engineering, construction oversight and administration services, and other professional services for the renovation of Valley View Elementary School at 81 High Street, Portland, Connecticut 06480. The selected firm will serve as the Architect-of-Record for the project, which involves comprehensive renovation of the existing 41,653 square foot building down to its primary structural frame, with approximately 3,129 square feet of building additions, bringing the total gross area to up to 44,711 square feet. The project scope includes a new brick veneer exterior with CMU backup, membrane roofing, aluminum storefront replacement, Level 3 security glazing, VRF HVAC system, complete replacement of plumbing, electrical, lighting, fire alarm, and low-voltage systems, new fire service connection with indoor fire pump, and new site work including asphalt paving, concrete walks, curbing, site lighting, parking areas, student pick-up/drop-off areas, and playground surfaces. The total project budget is approximately $47,500,000, with an estimated construction cost of $38,390,809.53, partially funded by a State of Connecticut CTDAS priority-list school building construction grant. Submissions are due no later than October 19, 2026, at 11:00 a.m. A mandatory pre-submission meeting and walkthrough will be held on October 1, 2026, at 4:00 p.m. at the property, and questions must be submitted by October 6, 2026, at 11:00 a.m.
Experience with services and work of similar size and scope, Organizational and team structure, Past performance data including adherence to project schedules and budgets and number of change orders, Approach to the services, Documented contract oversight capabilities, Pricing
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Summary
The Town of Portland and the Portland School Building Committee are requesting sealed submissions of qualifications and fee proposals from qualified design professional firms to provide comprehensive school building project planning, architectural, engineering, construction oversight and administration services, and other professional services for the renovation of Valley View Elementary School at 81 High Street, Portland, Connecticut 06480.
The selected firm will serve as the Architect-of-Record for the project, which involves comprehensive renovation of the existing 41,653 square foot building down to its primary structural frame, with approximately 3,129 square feet of building additions, bringing the total gross area to up to 44,711 square feet. The project scope includes a new brick veneer exterior with CMU backup, membrane roofing, aluminum storefront replacement, Level 3 security glazing, VRF HVAC system, complete replacement of plumbing, electrical, lighting, fire alarm, and low-voltage systems, new fire service connection with indoor fire pump, and new site work including asphalt paving, concrete walks, curbing, site lighting, parking areas, student pick-up/drop-off areas, and playground surfaces. The total project budget is approximately $47,500,000, with an estimated construction cost of $38,390,809.53, partially funded by a State of Connecticut CTDAS priority-list school building construction grant. Submissions are due no later than October 19, 2026, at 11:00 a.m. A mandatory pre-submission meeting and walkthrough will be held on October 1, 2026, at 4:00 p.m. at the property, and questions must be submitted by October 6, 2026, at 11:00 a.m.
EVALUATION CRITERIA
Experience with services and work of similar size and scope, Organizational and team structure, Past performance data including adherence to project schedules and budgets and number of change orders, Approach to the services, Documented contract oversight capabilities, Pricing
REQUIRED ATTACHMENTS
Fee Proposal, Non-collusion Affidavit, Bank references and/or financial statements, Evidence of insurance coverage, Descriptions of other resources, Specific objections or exceptions to the form of Contract, Original and four paper copies plus one digital copy in pdf format on a thumb drive
REQUIRED STAFFING
13- Submit to
- Town's Finance Department Office, Room 204, Portland Town Hall, 33 East Main Street, P.O. Box 71, Portland, CT 06480
- Duration
- 50 months
- Scope location
- Portland, CT
- Projected sq ft
- 44,711 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Portland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town's Finance Department Office, Room 204, Portland Town Hall, 33 East Main Street, P.O. Box 71, Portland, CT 06480. For questions, contact Stephanie Fragola.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Portland in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephanie Fragola at (860) 262-7244. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal, Project Manager, Assistant Project Manager, Director, Engineer, Engineering Designer, Architect, Architectural Designer, Draftsman, Construction Administrator, BIM Manager, BIM technician, Secretarial. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with services and work of similar size and scope, Organizational and team structure, Past performance data including adherence to project schedules and budgets and number of change orders,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Portland?
All active and historical solicitations from Town of Portland are tracked and searchable. As a city agency, Town of Portland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Fee Proposal, Non-collusion Affidavit, Bank references and/or financial statements, Evidence of insurance coverage, Descriptions of other resources, Specific objections or exceptions to the form of Co. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Portland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, CT. The total projected area is 44711 sq ft. Review the full solicitation for detailed scope requirements.