Town of Philipstown Town Board Counsel Legal Services RFP 2026
Town of PhilipstownCity · Cold Spring, NY- Due
- Dec 31, 2025
- Deadline passed
- Posted
- Dec 12, 2025
- Contract term
- 1 year
- Primary contact
- John Van Tassel
- (845) 265-3329
The 30-second brief
The Town of Philipstown is seeking proposals from qualified law firms to provide legal counsel services for the Town Board for the 2026 calendar year. The scope of services includes providing legal advice to elected and appointed officials, attending regular and special Town Board meetings, preparing resolutions, local laws, agreements, and contracts, and representing the Town in litigation, administrative proceedings, and real property transactions. Firms must also assist the Building Inspector with code compliance and the Town Clerk with FOIL requests. Proposals must include a cover letter, firm qualifications, resumes of key personnel, municipal references, a proposed fee structure with hourly rates, proof of malpractice insurance (minimum $1,000,000), and a sexual harassment prevention policy statement. Submissions are due by 5:00 p.m. on December 31, 2025.
Cover letter, Qualifications description, Resumes of key personnel, Municipal references, Fee structure and billing schedule, Proof of malpractice insurance, Sexual harassment prevention policy statement
Best interest of the Town, qualifications, experience in municipal law, fee structure, references, insurance compliance
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Summary
The Town of Philipstown is seeking proposals from qualified law firms to provide legal counsel services for the Town Board for the 2026 calendar year.
The scope of services includes providing legal advice to elected and appointed officials, attending regular and special Town Board meetings, preparing resolutions, local laws, agreements, and contracts, and representing the Town in litigation, administrative proceedings, and real property transactions. Firms must also assist the Building Inspector with code compliance and the Town Clerk with FOIL requests. Proposals must include a cover letter, firm qualifications, resumes of key personnel, municipal references, a proposed fee structure with hourly rates, proof of malpractice insurance (minimum $1,000,000), and a sexual harassment prevention policy statement. Submissions are due by 5:00 p.m. on December 31, 2025.
EVALUATION CRITERIA
6- Best interest of the Town
- Qualifications
- Experience in municipal law
- Fee structure
- References
- Insurance compliance
REQUIRED DELIVERABLES
7- Cover letter
- Qualifications description
- Resumes of key personnel
- Municipal references
- Fee structure and billing schedule
- Proof of malpractice insurance
- Sexual harassment prevention policy statement
REQUIRED ATTACHMENTS
4- Proof of malpractice insurance
- Resumes
- References
- Sexual harassment prevention policy
REQUIRED STAFFING
Town Board Counsel, Attorney
- Submit to
- Town Clerk, Town of Philipstown, 238 Main Street, Cold Spring, New York 10516
- Scope location
- Cold Spring, NY
Questions about this RFP
How do I respond to this RFP from Town of Philipstown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 31, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Clerk, Town of Philipstown, 238 Main Street, Cold Spring, New York 10516. For questions, contact John Van Tassel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Philipstown in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Van Tassel at (845) 265-3329. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Town Board Counsel, Attorney. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Qualifications description, Resumes of key personnel, Municipal references, Fee structure and billing schedule, Proof of malpractice insurance, Sexual harassment prevention policy statement. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best interest of the Town, qualifications, experience in municipal law, fee structure, references, insurance compliance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Philipstown?
All active and historical solicitations from Town of Philipstown are tracked and searchable. As a city agency, Town of Philipstown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of malpractice insurance, resumes, references, sexual harassment prevention policy. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Philipstown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cold Spring, NY. Review the full solicitation for detailed scope requirements.