Town of Penfield On-Call Landscape Plan Review Services RFP 2026
Town of PenfieldCity · Penfield, NY- Due
- Nov 20, 2026
- 6 days left
- Posted
- Nov 6, 2026
- Contract term
- 2 years
- Primary contact
- Mark Valentine
The 30-second brief
The Town of Penfield, Monroe County, New York, seeks proposals from qualified landscape architecture firms or professionals to provide on-call landscape plan review services for development applications and municipal projects. Services include reviewing planting plans, site design and landscape integration, plant material selection, tree preservation and replacement, stormwater management coordination, and revised plans, as well as attending Planning Board meetings and conducting site visits. The contract term continues through December 31, 2028. Proposals are due by November 20, 2026, at 12:00 PM via email to Mark Valentine. Evaluation criteria include cost and fee schedule (45%), ability to provide timely and rapid response (30%), qualifications and relevant experience (20%), and responsiveness to RFP requirements (5%).
Cost and Fee Schedule 45%, Ability to Provide Timely and Rapid Response 30%, Qualifications and Relevant Experience 20%, Responsiveness to RFP Requirements 5%
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Summary
The Town of Penfield, Monroe County, New York, seeks proposals from qualified landscape architecture firms or professionals to provide on-call landscape plan review services for development applications and municipal projects.
Services include reviewing planting plans, site design and landscape integration, plant material selection, tree preservation and replacement, stormwater management coordination, and revised plans, as well as attending Planning Board meetings and conducting site visits. The contract term continues through December 31, 2028. Proposals are due by November 20, 2026, at 12:00 PM via email to Mark Valentine. Evaluation criteria include cost and fee schedule (45%), ability to provide timely and rapid response (30%), qualifications and relevant experience (20%), and responsiveness to RFP requirements (5%).
EVALUATION CRITERIA
4- Cost and Fee Schedule 45%
- Ability to Provide Timely and Rapid Response 30%
- Qualifications and Relevant Experience 20%
- Responsiveness to RFP Requirements 5%
REQUIRED ATTACHMENTS
Resumes for key personnel
- Submit to
- [email protected]
- Duration
- 26 months
- Scope location
- Penfield, NY
Questions about this RFP
How do I respond to this RFP from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mark Valentine.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Valentine. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost and Fee Schedule 45%, Ability to Provide Timely and Rapid Response 30%, Qualifications and Relevant Experience 20%, Responsiveness to RFP Requirements 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Resumes for key personnel. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. Review the full solicitation for detailed scope requirements.
