Town of Penfield On-Call Surveying Services RFP - 2026
Town of PenfieldCity · Penfield, NY- Due
- Nov 20, 2026
- 6 days left
- Posted
- Nov 6, 2026
- Primary contact
- Mark Valentine
The 30-second brief
The Town of Penfield, Monroe County, New York, is seeking proposals from qualified professional surveying firms to provide on-call surveying services in support of Town operations and capital improvement projects. Services include topographic and existing conditions surveys, utility and drainage surveys, boundary and property surveys, right-of-way services, and mapping and electronic deliverables such as survey plans, AutoCAD files, and GIS-compatible data. The contract term runs from the date of Town Board award through December 31, 2028. Proposals are due by November 20, 2026, at 12:00 PM and must be submitted electronically via email. Evaluation is based on hourly rates and overall cost (45%), ability and willingness to provide rapid response (30%), qualifications and relevant experience of the proposed project team (20%), and responsiveness and completeness of the proposal (5%).
Hourly Rates and Overall Cost (45%), Ability and Willingness to Provide Rapid Response (30%), Qualifications and Relevant Experience of Proposed Project Team (20%), Responsiveness and Completeness of Proposal (5%)
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Summary
The Town of Penfield, Monroe County, New York, is seeking proposals from qualified professional surveying firms to provide on-call surveying services in support of Town operations and capital improvement projects.
Services include topographic and existing conditions surveys, utility and drainage surveys, boundary and property surveys, right-of-way services, and mapping and electronic deliverables such as survey plans, AutoCAD files, and GIS-compatible data. The contract term runs from the date of Town Board award through December 31, 2028. Proposals are due by November 20, 2026, at 12:00 PM and must be submitted electronically via email. Evaluation is based on hourly rates and overall cost (45%), ability and willingness to provide rapid response (30%), qualifications and relevant experience of the proposed project team (20%), and responsiveness and completeness of the proposal (5%).
EVALUATION CRITERIA
Hourly Rates and Overall Cost (45%), Ability and Willingness to Provide Rapid Response (30%), Qualifications and Relevant Experience of Proposed Project Team (20%), Responsiveness and Completeness of Proposal (5%)
- Submit to
- [email protected]
- Scope location
- Penfield, NY
Questions about this RFP
How do I respond to this RFP from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. Submissions should be delivered to: [email protected]. For questions, contact Mark Valentine.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Valentine. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Hourly Rates and Overall Cost (45%), Ability and Willingness to Provide Rapid Response (30%), Qualifications and Relevant Experience of Proposed Project Team (20%), Responsiveness and Completeness of..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. Review the full solicitation for detailed scope requirements.
