Town of Penfield Shadow Pines Southside Shared Use Trail System Professional Design Services RFP 2025
Town of PenfieldCity · Penfield, NY- Due
- Jan 23, 2026
- Deadline passed
- Posted
- Dec 22, 2025
- Primary contact
- Andrew Urckfitz
- (585) 340-8660
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THE 30-SECOND BRIEF
The Town of Penfield is soliciting proposals from NYS licensed design professionals for the engineering design of approximately 4.5 miles of multi-use trail system at the Shadow Pines Property (675 Whalen Road). The project focuses on Phases 1 & 2 of the Shadow Pines Southside area, requiring expertise in parks, sustainability, and shared-use trail systems. Key deliverables include detailed construction designs, stamped plans based on LiDAR data, permitting and compliance identification, trail construction details for bid plans, and cost estimates for each phase. Proposals must include an itemized cost proposal with hourly rates and proof of insurance meeting specific Town limits ($1M General/Auto Liability). Submissions are due by January 23, 2026, at 4:00 PM via email to the Recreation Director.
Detailed construction trail designs, Stamped construction plans, Trail construction details and notes for bid plans, Detailed estimate for construction
Cost, experience, qualifications, approach to services
SUMMARY
The Town of Penfield is soliciting proposals from NYS licensed design professionals for the engineering design of approximately 4.5 miles of multi-use trail system at the Shadow Pines Property (675 Whalen Road).
The project focuses on Phases 1 & 2 of the Shadow Pines Southside area, requiring expertise in parks, sustainability, and shared-use trail systems. Key deliverables include detailed construction designs, stamped plans based on LiDAR data, permitting and compliance identification, trail construction details for bid plans, and cost estimates for each phase. Proposals must include an itemized cost proposal with hourly rates and proof of insurance meeting specific Town limits ($1M General/Auto Liability). Submissions are due by January 23, 2026, at 4:00 PM via email to the Recreation Director.
EVALUATION CRITERIA
4- Cost
- Experience
- Qualifications
- Approach to services
REQUIRED DELIVERABLES
4- Detailed construction trail designs
- Stamped construction plans
- Trail construction details and notes for bid plans
- Detailed estimate for construction
REQUIRED ATTACHMENTS
6- Cover letter
- Proposed scope of work
- Detailed list of deliverables
- Itemized cost proposal
- Overview of qualifications
- Acknowledgement of insurance and hold harmless requirements
REQUIRED STAFFING
assigned personnel
- Submit to
- [email protected]
- Scope location
- Penfield, NY
Questions about this RFP
How do I respond to this RFP from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Andrew Urckfitz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrew Urckfitz at (585) 340-8660. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: assigned personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed construction trail designs, Stamped construction plans, Trail construction details and notes for bid plans, Detailed estimate for construction. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, experience, qualifications, approach to services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Proposed scope of work, Detailed list of deliverables, Itemized cost proposal, Overview of qualifications, Acknowledgement of insurance and hold harmless requirements. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. Review the full solicitation for detailed scope requirements.