Town of North Hempstead - Copiers Lease, Repair and Maintenance - TNH032-2025 (2026)
Town of North HempsteadCity · Manhasset, NY- Due
- Jan 14, 2026
- Deadline passed
- Posted
- Dec 15, 2025
- Contract term
- 3 years
- Primary contact
- Doron Nissan
- (516) 869-2403
The 30-second brief
The Town of North Hempstead is seeking qualified vendors to provide new copier leases, maintenance, repair services, parts, and toner on an as-needed basis for a requirements contract. The scope covers multiple RICOH copier models including IM C2500, IM C3000, IM C4500, and IM C6000 with estimated annual volumes of 1,200,000 black and white copies and 780,000 color copies. Services include installation, networking, print driver setup, user training, technical support, toner recycling, and machine maintenance across Town facilities in Manhasset, New York. Bids are due by January 14, 2026, at 11:00 AM at the Department of Finance – Purchasing Division, located at 220 Plandome Road, Manhasset, NY 11030. The contract term is three years from the date of delivery or acceptance, with an option to renew for an additional three-year period.
RICOH IM C2500, RICOH IM C3000, RICOH IM C4500, RICOH IM C6000 copier leases, Repair and maintenance services, Toner, Replacement parts including drums
Lowest responsive, responsible bidder evaluated based on lease price and per-copy charges (black and white and color), or aggregate copy pricing options
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Summary
The Town of North Hempstead is seeking qualified vendors to provide new copier leases, maintenance, repair services, parts, and toner on an as-needed basis for a requirements contract.
The scope covers multiple RICOH copier models including IM C2500, IM C3000, IM C4500, and IM C6000 with estimated annual volumes of 1,200,000 black and white copies and 780,000 color copies. Services include installation, networking, print driver setup, user training, technical support, toner recycling, and machine maintenance across Town facilities in Manhasset, New York. Bids are due by January 14, 2026, at 11:00 AM at the Department of Finance – Purchasing Division, located at 220 Plandome Road, Manhasset, NY 11030. The contract term is three years from the date of delivery or acceptance, with an option to renew for an additional three-year period.
EVALUATION CRITERIA
Lowest responsive, responsible bidder evaluated based on lease price and per-copy charges (black and white and color), or aggregate copy pricing options
REQUIRED DELIVERABLES
7- RICOH IM C2500
- RICOH IM C3000
- RICOH IM C4500
- RICOH IM C6000 copier leases
- Repair and maintenance services
- Toner
- Replacement parts including drums
REQUIRED ATTACHMENTS
13- Bidder's Disclosure Statement
- Non-Collusion Declaration
- Statement of Financial Conditions
- Bidder's Qualifications Statement
- Insurance Certification (ACORD-25, Worker's Compensation, Disability Benefits)
- Statement of Understanding
- Debarment and Suspension Certification
- Byrd Anti-Lobbying Amendment Certification
- Iran Divestment Act Certification
- Procurement Lobbying Certification
- Local Business Preference Certification Form
- Certification of No Boycott of Israel
- Acknowledgement of Receipt of Addenda Form
- Submit to
- Purchasing Division, Town Hall, Lower Level, 220 Plandome Road, Manhasset, New York 11030
- Duration
- 36 months
- Scope location
- Manhasset, NY
Questions about this BID
How do I respond to this Bid from Town of North Hempstead?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Division, Town Hall, Lower Level, 220 Plandome Road, Manhasset, New York 11030. For questions, contact Doron Nissan.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of North Hempstead in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Doron Nissan at (516) 869-2403. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: RICOH IM C2500, RICOH IM C3000, RICOH IM C4500, RICOH IM C6000 copier leases, Repair and maintenance services, Toner, Replacement parts including drums. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive, responsible bidder evaluated based on lease price and per-copy charges (black and white and color), or aggregate copy pricing options" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of North Hempstead?
All active and historical solicitations from Town of North Hempstead are tracked and searchable. As a city agency, Town of North Hempstead regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Disclosure Statement, Non-Collusion Declaration, Statement of Financial Conditions, Bidder's Qualifications Statement, Insurance Certification (ACORD-25, Worker's Compensation, Disability Ben. Review the full document from Town of North Hempstead for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Manhasset, NY. Review the full solicitation for detailed scope requirements.