Town of North Hempstead Public Relations Services RFP TNH138-2026
Town of North HempsteadCity · Manhasset, NY- Due
- Feb 4, 2026
- Deadline passed
- Posted
- Jan 14, 2026
- Contract term
- 1 year
- Primary contact
- Georgina Carr
- (516) 869-6311
The 30-second brief
The Town of North Hempstead Communications Department is requesting proposals from qualified firms to provide on-call public relations consulting and newsletter design services under RFP No. TNH138-2026. The scope of work includes PR consultations, press conference coordination, speech writing, news release preparation, crisis management, marketing, and graphic design for flyers and social media. Additionally, the contractor will provide design services for Town and Project Independence newsletters (approximately 48 panels annually). Proposers must have at least ten years of experience in municipal or governmental PR. Proposals are due by February 4, 2026, at 11:00 AM. The contract term is one year with two optional one-year renewals.
Technical Proposal, Price Proposal, Proposer's Qualification Statement, Disclosure Statement, Insurance Certification
Substance of the Proposal (30), Relevant Experience (30), Fee Proposal (30), Technical Proposal/Forms (10), MWBE/SDVOB (+5), Local Business (+5), Presentations (10)
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Summary
The Town of North Hempstead Communications Department is requesting proposals from qualified firms to provide on-call public relations consulting and newsletter design services under RFP No.
TNH138-2026. The scope of work includes PR consultations, press conference coordination, speech writing, news release preparation, crisis management, marketing, and graphic design for flyers and social media. Additionally, the contractor will provide design services for Town and Project Independence newsletters (approximately 48 panels annually). Proposers must have at least ten years of experience in municipal or governmental PR. Proposals are due by February 4, 2026, at 11:00 AM. The contract term is one year with two optional one-year renewals.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Technical Proposal
- Price Proposal
- Proposer's Qualification Statement
- Disclosure Statement
- Insurance Certification
REQUIRED ATTACHMENTS
4- Appendix A
- Attachment A
- Attachment B
- Attachment C
REQUIRED STAFFING
Public Relations Consultant, Graphic Designer
- Submit to
- Procurement Division, 220 Plandome Road, Manhasset, New York 11030
- Duration
- 36 months
- Scope location
- Manhasset, NY
Questions about this RFP
How do I respond to this RFP from Town of North Hempstead?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement Division, 220 Plandome Road, Manhasset, New York 11030. For questions, contact Georgina Carr.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of North Hempstead in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Georgina Carr at (516) 869-6311. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Public Relations Consultant, Graphic Designer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Price Proposal, Proposer's Qualification Statement, Disclosure Statement, Insurance Certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Substance of the Proposal (30), Relevant Experience (30), Fee Proposal (30), Technical Proposal/Forms (10), MWBE/SDVOB (+5), Local Business (+5), Presentations (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of North Hempstead?
All active and historical solicitations from Town of North Hempstead are tracked and searchable. As a city agency, Town of North Hempstead regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Attachment A, Attachment B, Attachment C. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of North Hempstead for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Manhasset, NY. Review the full solicitation for detailed scope requirements.