Town of North Hempstead Printing and Mailing Newsletters Bid TNH014-2025
Town of North HempsteadCity · Manhasset, NY- Due
- Jan 16, 2026
- Deadline passed
- Posted
- Dec 15, 2025
- Contract term
- 2 years
- Primary contact
- Doron Nissan
- (516) 869-2403
The 30-second brief
The Town of North Hempstead is soliciting sealed bids for a requirements contract for the printing and mailing of Town Newsletters under solicitation TNH014-2025. The scope includes production of 4-page and 8-page newsletters using four-color process (4/4) on gloss coated stock, with quantities ranging from approximately 65,000 to 84,000 pieces per mailing. Vendors are responsible for list maintenance, addressing, sorting per USPS EDDM specifications, and delivery to up to 17 separate post office locations within the Town. The contract term is for two years with options to renew for two additional one-year periods. Bids are due by January 16, 2026, at 11:00 AM at the Purchasing Division in Manhasset, NY. Prevailing wage requirements and MWBE participation goals apply.
4-page newsletter, 8-page newsletter, Mailing services, List purchase and maintenance
Lowest responsible bidder
Hear what North Hempstead plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Town of North Hempstead is soliciting sealed bids for a requirements contract for the printing and mailing of Town Newsletters under solicitation TNH014-2025.
The scope includes production of 4-page and 8-page newsletters using four-color process (4/4) on gloss coated stock, with quantities ranging from approximately 65,000 to 84,000 pieces per mailing. Vendors are responsible for list maintenance, addressing, sorting per USPS EDDM specifications, and delivery to up to 17 separate post office locations within the Town. The contract term is for two years with options to renew for two additional one-year periods. Bids are due by January 16, 2026, at 11:00 AM at the Purchasing Division in Manhasset, NY. Prevailing wage requirements and MWBE participation goals apply.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
4- 4-page newsletter
- 8-page newsletter
- Mailing services
- List purchase and maintenance
REQUIRED ATTACHMENTS
5- Bidder's Disclosure Statement
- Non-Collusion Declaration
- Statement of Financial Conditions
- Insurance Certification
- Local Business Certification
- Submit to
- 220 Plandome Road, Manhasset, New York 11030
- Scope location
- Manhasset, NY
Questions about this BID
How do I respond to this Bid from Town of North Hempstead?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 220 Plandome Road, Manhasset, New York 11030. For questions, contact Doron Nissan.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of North Hempstead in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Doron Nissan at (516) 869-2403. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 4-page newsletter, 8-page newsletter, Mailing services, List purchase and maintenance. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of North Hempstead?
All active and historical solicitations from Town of North Hempstead are tracked and searchable. As a city agency, Town of North Hempstead regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Disclosure Statement, Non-Collusion Declaration, Statement of Financial Conditions, Insurance Certification, Local Business Certification. Review the full document from Town of North Hempstead for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Manhasset, NY. Review the full solicitation for detailed scope requirements.