Town of Newport Grant Writing Services RFP - Woodchuck Hill Road Bridge 2026
Town of NewportCity · Newport, NY- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Oct 1, 2026
- Primary contact
- Nathaniel Lowell
- (315) 914-0489
The 30-second brief
The Town of Newport seeks a qualified grant writer to assist in preparing a competitive application to the Herkimer-Oneida Counties Transportation Council's Local Bridge Preliminary Engineering Program for the replacement of Woodchuck Hill Road Bridge. The scope of work includes project coordination, review of existing Town records, preliminary engineering cost estimate review, and grant application preparation. The bridge has experienced weight limit reductions and was closed on May 21, 2026, due to structural concerns. Proposals are due by October 30, 2026 at 2:00 p.m., with questions due by October 26, 2026. The maximum total project budget is $8,000.00. Evaluation criteria include understanding of work, experience, quality of staff, familiarity with federal and state requirements, financial responsibility, and project area logistics.
Understanding of work to be done (15), Experience with similar kinds of projects and/or work (15), Quality of staff for work to be done (15), Familiarity with Federal and State requirements (15), Financial responsibility (15), Logistics and familiarity with the project area (25)
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Summary
The Town of Newport seeks a qualified grant writer to assist in preparing a competitive application to the Herkimer-Oneida Counties Transportation Council's Local Bridge Preliminary Engineering Program for the replacement of Woodchuck Hill Road Bridge.
The scope of work includes project coordination, review of existing Town records, preliminary engineering cost estimate review, and grant application preparation. The bridge has experienced weight limit reductions and was closed on May 21, 2026, due to structural concerns. Proposals are due by October 30, 2026 at 2:00 p.m., with questions due by October 26, 2026. The maximum total project budget is $8,000.00. Evaluation criteria include understanding of work, experience, quality of staff, familiarity with federal and state requirements, financial responsibility, and project area logistics.
EVALUATION CRITERIA
Understanding of work to be done (15), Experience with similar kinds of projects and/or work (15), Quality of staff for work to be done (15), Familiarity with Federal and State requirements (15), Financial responsibility (15), Logistics and familiarity with the project area (25)
REQUIRED ATTACHMENTS
6- Title Page
- Letter of Transmittal
- Firm Background
- Cost Proposal
- Insurance
- License to Practice in New York State
- Submit to
- [email protected]
- Scope location
- Newport, NY
Questions about this RFP
How do I respond to this RFP from Town of Newport?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Nathaniel Lowell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Newport in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nathaniel Lowell at (315) 914-0489. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of work to be done (15), Experience with similar kinds of projects and/or work (15), Quality of staff for work to be done (15), Familiarity with Federal and State requirements (15), Fina..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Newport?
All active and historical solicitations from Town of Newport are tracked and searchable. As a city agency, Town of Newport regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Title Page, Letter of Transmittal, Firm Background, Cost Proposal, Insurance, License to Practice in New York State. Review the full document from Town of Newport for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newport, NY. Review the full solicitation for detailed scope requirements.