Town of Newport Grant Writing Services Request for Proposals - Woodchuck Hill Road Bridge 2026
Town of NewportCity · Newport, NY- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Oct 1, 2026
- Primary contact
- Nathaniel Lowell
- (315) 914-0489
The 30-second brief
The Town of Newport seeks a qualified grant writer to prepare a competitive grant application for the Herkimer-Oneida Counties Transportation Council's Local Bridge Preliminary Engineering Program to fund the replacement of the Woodchuck Hill Road Bridge. The scope of work includes project coordination, review of existing town records, preliminary engineering cost estimates, and preparing the grant application. The maximum project budget is $8,000.00. Submissions are due by October 30, 2026, at 2:00 p.m. via email. Questions are due by October 26, 2026. Proposals will be evaluated based on demonstrated knowledge of the bridge, capacity, experience, qualifications of key personnel, references, and cost-effectiveness.
Task 1: Project Coordination, Task 2: Review of Town Records, Task 3: Preliminary Engineering Cost Estimate, Task 4: Grant Application
Demonstrated Knowledge of Woodchuck Hill Road Bridge 15 points, Capacity and Availability to Perform All Services 15 points, Demonstrated Experience with Similar Projects 15 points, Qualifications of Key Personnel 15 points, Quality of References and Track Record of Client Satisfaction 15 points, Cost-Effectiveness of the Proposed Fee Structure 25 points
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Summary
The Town of Newport seeks a qualified grant writer to prepare a competitive grant application for the Herkimer-Oneida Counties Transportation Council's Local Bridge Preliminary Engineering Program to fund the replacement of the Woodchuck Hill Road Bridge.
The scope of work includes project coordination, review of existing town records, preliminary engineering cost estimates, and preparing the grant application. The maximum project budget is $8,000.00. Submissions are due by October 30, 2026, at 2:00 p.m. via email. Questions are due by October 26, 2026. Proposals will be evaluated based on demonstrated knowledge of the bridge, capacity, experience, qualifications of key personnel, references, and cost-effectiveness.
EVALUATION CRITERIA
Demonstrated Knowledge of Woodchuck Hill Road Bridge 15 points, Capacity and Availability to Perform All Services 15 points, Demonstrated Experience with Similar Projects 15 points, Qualifications of Key Personnel 15 points, Quality of References and Track Record of Client Satisfaction 15 points, Cost-Effectiveness of the Proposed Fee Structure 25 points
REQUIRED DELIVERABLES
4- Task 1: Project Coordination
- Task 2: Review of Town Records
- Task 3: Preliminary Engineering Cost Estimate
- Task 4: Grant Application
REQUIRED ATTACHMENTS
6- Title Page
- Letter of Transmittal
- Firm Background
- Cost Proposal
- Insurance
- License to Practice in New York State
- Submit to
- [email protected]
- Scope location
- Newport, NY
Questions about this RFP
How do I respond to this RFP from Town of Newport?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Nathaniel Lowell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Newport in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nathaniel Lowell at (315) 914-0489. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Task 1: Project Coordination, Task 2: Review of Town Records, Task 3: Preliminary Engineering Cost Estimate, Task 4: Grant Application. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated Knowledge of Woodchuck Hill Road Bridge 15 points, Capacity and Availability to Perform All Services 15 points, Demonstrated Experience with Similar Projects 15 points, Qualifications of..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Newport?
All active and historical solicitations from Town of Newport are tracked and searchable. As a city agency, Town of Newport regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Title Page, Letter of Transmittal, Firm Background, Cost Proposal, Insurance, License to Practice in New York State. Review the full document from Town of Newport for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newport, NY. Review the full solicitation for detailed scope requirements.