Town of Newfields Public Safety Building Architectural and Needs Assessment Services RFQ 2026
Town of NewfieldsCity · Newfields, NH- Due
- Jul 22, 2026
- Deadline passed
- Posted
- Jun 23, 2026
- Duration
- 6 months
- Primary contact
- Sue McKinnon
- (603) 772-5070
The 30-second brief
The Town of Newfields is seeking qualifications for the planning and conceptual design phase of a new Police, Fire/Rescue, and Emergency Management building. Deliverables include a needs assessment, conceptual renderings, and a cost estimate for a March 2027 town warrant.
Needs Assessment Report, Conceptual Site Plan, Conceptual Floor Plans, Renderings, Conceptual Cost Estimate, Information Gap Memo, Presentation Materials, Digital Files
Relevant Police and Fire Facility Experience (25%), Project Team Qualifications (20%), Understanding of the Project (15%), Approach and Methodology (15%), Schedule and Ability to Meet the March 2027 Target (10%), References and Past Performance (10%), Overall Value (5%)
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Summary
The Town of Newfields is seeking qualifications for the planning and conceptual design phase of a new Police, Fire/Rescue, and Emergency Management building. Deliverables include a needs assessment, conceptual renderings, and a cost estimate for a March 2027 town warrant.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Needs Assessment Report
- Conceptual Site Plan
- Conceptual Floor Plans
- Renderings
- Conceptual Cost Estimate
- Information Gap Memo
- Presentation Materials
- Digital Files
REQUIRED ATTACHMENTS
9- Cover letter
- Firm profile
- Project team and resumes
- Relevant experience
- Understanding of project
- Proposed approach and methodology
- Coordination plan with site consultant
- Proposed schedule
- At least three references
REQUIRED STAFFING
Architectural and engineering firm, project lead contact
- Submit to
- Newfields Town Office, 65 Main Street, Newfields, NH 03856
- Scope location
- Newfields, NH
Questions about this RFQ
How do I respond to this RFQ from Town of Newfields?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Newfields Town Office, 65 Main Street, Newfields, NH 03856. For questions, contact Sue McKinnon.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Newfields in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sue McKinnon at (603) 772-5070. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Architectural and engineering firm, project lead contact. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Needs Assessment Report, Conceptual Site Plan, Conceptual Floor Plans, Renderings, Conceptual Cost Estimate, Information Gap Memo, Presentation Materials, Digital Files. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Police and Fire Facility Experience (25%), Project Team Qualifications (20%), Understanding of the Project (15%), Approach and Methodology (15%), Schedule and Ability to Meet the March 2027 T..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Newfields?
All active and historical solicitations from Town of Newfields are tracked and searchable. As a city agency, Town of Newfields regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, firm profile, project team and resumes, relevant experience, understanding of project, proposed approach and methodology, coordination plan with site consultant, proposed schedule, at le. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Newfields for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newfields, NH. Review the full solicitation for detailed scope requirements.