Town of Jay Engineering/Architectural Services RFP 2026 - Roofing and Windows Energy Efficiency
Town of JayCity · AuSable Forks, NY- Due
- Apr 20, 2026
- Deadline passed
- Posted
- Apr 1, 2026
- Primary contact
- Carol Greenley-Hackel
- (518) 647-2204
The 30-second brief
The Town of Jay is soliciting proposals from licensed PEs or Architects to design specifications for roofing insulation and high-performance windows at the 30,000 sq. ft. Town Hall/Community Center. Proposals are due April 20, 2026.
Design and engineering specifications, Vendor bid packages, Cost estimates, Conceptual drawings, As-built drawings
Mandatory elements, Experience and Qualifications (35 points), Quality of Proposal (35 points), Price/Financial Terms (30 points)
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Summary
The Town of Jay is soliciting proposals from licensed PEs or Architects to design specifications for roofing insulation and high-performance windows at the 30,000 sq. ft. Town Hall/Community Center. Proposals are due April 20, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Design and engineering specifications
- Vendor bid packages
- Cost estimates
- Conceptual drawings
- As-built drawings
REQUIRED ATTACHMENTS
4- Non-collusion bid certificates
- Iran Divestment Act compliance certificate
- Technical Proposal
- Cost Proposal
REQUIRED STAFFING
Professional Engineers (PE), Architects (RA)
- Submit to
- 11 School Street, Au Sable Forks, NY 12912
- Scope location
- Town of Jay, NY
- Projected sq ft
- 30,000 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Jay?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 11 School Street, Au Sable Forks, NY 12912. For questions, contact Carol Greenley-Hackel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Jay in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carol Greenley-Hackel at (518) 647-2204. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Professional Engineers (PE), Architects (RA). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Design and engineering specifications, Vendor bid packages, Cost estimates, Conceptual drawings, As-built drawings. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory elements, Experience and Qualifications (35 points), Quality of Proposal (35 points), Price/Financial Terms (30 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Jay?
All active and historical solicitations from Town of Jay are tracked and searchable. As a city agency, Town of Jay regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-collusion bid certificates, Iran Divestment Act compliance certificate, Technical Proposal, Cost Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Jay for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Town of Jay, NY. The total projected area is 30000 sq ft. Review the full solicitation for detailed scope requirements.