Town of Hancock Request for Proposal Contracted Assessing Services 2026
Town of HancockCity · Hancock, NH- Due
- Nov 9, 2026
- 3 days left
- Posted
- Oct 5, 2026
- Contract term
- 5 years
- Primary contact
- Jonathan M. Coyne
- (603) 525-4441 ext 101
The 30-second brief
The Town of Hancock is seeking proposals for professional consulting and services to perform municipal assessing duties for a five-year period. The scope includes assessing and related support services, assisting the Board of Selectmen with real property tax assessments under RSA 76:10, establishing statistical ratios, reviewing sales analysis, interacting with citizens, performing routine maintenance of assessment data using Avitar software, handling taxpayer abatement requests, representing the town in BTLA appeals, and conducting data collection across approximately 1,297 parcels. Proposals are due by 12:00 PM on November 9, 2026.
Municipal assessing duties, Ongoing operation of the Hancock Assessing Department, Real property tax assessment, Statistical ratios, Sales analysis review, Citizen interaction, Maintenance of assessment data in Avitar system, Taxpayer abatement requests, BTLA appeals representation, Establishment of parcels affected by subdivisions, Utility valuations, Data collection of 25% of properties per year, Property imagery, Sketch of principal buildings
Lowest bid amount is not sole determinant
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Summary
The Town of Hancock is seeking proposals for professional consulting and services to perform municipal assessing duties for a five-year period.
The scope includes assessing and related support services, assisting the Board of Selectmen with real property tax assessments under RSA 76:10, establishing statistical ratios, reviewing sales analysis, interacting with citizens, performing routine maintenance of assessment data using Avitar software, handling taxpayer abatement requests, representing the town in BTLA appeals, and conducting data collection across approximately 1,297 parcels. Proposals are due by 12:00 PM on November 9, 2026.
EVALUATION CRITERIA
Lowest bid amount is not sole determinant
REQUIRED DELIVERABLES
14- Municipal assessing duties
- Ongoing operation of the Hancock Assessing Department
- Real property tax assessment
- Statistical ratios
- Sales analysis review
- Citizen interaction
- Maintenance of assessment data in Avitar system
- Taxpayer abatement requests
- BTLA appeals representation
- Establishment of parcels affected by subdivisions
- Utility valuations
- Data collection of 25% of properties per year
- Property imagery
- Sketch of principal buildings
REQUIRED ATTACHMENTS
Three (3) copies of the sealed proposal
- Submit to
- Jonathan M. Coyne, Town Administrator, 50 Main Street, PO Box 6, Hancock, NH 03449, [email protected]
- Scope location
- Hancock, New Hampshire
Questions about this RFP
How do I respond to this RFP from Town of Hancock?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Jonathan M. Coyne, Town Administrator, 50 Main Street, PO Box 6, Hancock, NH 03449, [email protected]. For questions, contact Jonathan M. Coyne.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Hancock in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jonathan M. Coyne at (603) 525-4441 ext 101. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Municipal assessing duties, Ongoing operation of the Hancock Assessing Department, Real property tax assessment, Statistical ratios, Sales analysis review, Citizen interaction, Maintenance of assessment data in Avitar system, Taxpayer abatement requests, BTLA appeals representation, Establishment of. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest bid amount is not sole determinant" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Hancock?
All active and historical solicitations from Town of Hancock are tracked and searchable. As a city agency, Town of Hancock regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Three (3) copies of the sealed proposal. Review the full document from Town of Hancock for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hancock, New Hampshire. Review the full solicitation for detailed scope requirements.