Town of Dover Bid No. 2026-03 Installation of HVAC Units at American Legion Hall
Town of Dover, Dover, NY·City
- Primary Contact
- Nicole Plavchan · (845) 832-6111 ext 112
- Duration
- 2 months
- Scope Location
- Wingdale, NY
- Submission Address
- Town Clerk’s Office, Dover Town Hall, 126 East Duncan Hill Rd., Dover Plains, NY 12522
SUMMARY
The Town of Dover is soliciting bids for the installation of two HVAC mini-split units at the American Legion Hall in Wingdale, NY. Bids are due by August 25, 2026, at the Town Clerk's Office.
EVALUATION CRITERIA
Contractor experience with HVAC installation for businesses or municipalities, ability to complete within two months, certified payroll submission, one-year warranty
REQUIRED DELIVERABLES
Installation of two HVAC mini-split units, Site visit coordination, Instruction to town staff on remote operation, Certified payroll forms
REQUIRED ATTACHMENTS
Signed statement with one-year warranty on project services completed
REQUIRED STAFFING ROLES
Licensed electrician
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from Town of Dover?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Clerk’s Office, Dover Town Hall, 126 East Duncan Hill Rd., Dover Plains, NY 12522. For questions, contact Nicole Plavchan.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contractor experience with HVAC installation for businesses or municipalities, ability to complete within two months, certified payroll submission, one-year warranty" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Dover?
All active and historical solicitations from Town of Dover are tracked and searchable. As a city agency, Town of Dover regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of August 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed statement with one-year warranty on project services completed. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Dover for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Dover in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Plavchan at (845) 832-6111 ext 112. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wingdale, NY. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Licensed electrician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Installation of two HVAC mini-split units, Site visit coordination, Instruction to town staff on remote operation, Certified payroll forms. Proposals should clearly address how each deliverable will be met.
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