Town of Dover HVAC Installation RFP 2026 - American Legion Hall Wingdale
Town of DoverCity · Dover Plains, NY- Due
- Aug 25, 2026
- Deadline passed
- Posted
- Aug 7, 2026
- Primary contact
- Nicole Plavchan
- (845) 832-6111
The 30-second brief
The Town of Dover is seeking sealed bids for a municipal facilities improvement project involving the installation of two mini-split Heating Ventilation Air Conditioning (HVAC) units at the American Legion Post #1949 Hall located at 1797 Route 22, Wingdale, NY. This is a public works project requiring payment of NYS prevailing wages and the submission of certified payroll. Physical proposals must be submitted in a sealed envelope labeled 'Installation of HVAC Units at American Legion Hall' to the Town Clerk's Office by August 25, 2026, at 10 a.m. A site visit or questions regarding the RFP must be coordinated with the Town Clerk's Office no later than 12 p.m. on August 19, 2026.
Sealed bids, Certified payroll
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Summary
The Town of Dover is seeking sealed bids for a municipal facilities improvement project involving the installation of two mini-split Heating Ventilation Air Conditioning (HVAC) units at the American Legion Post #1949 Hall located at 1797 Route 22, Wingdale, NY. This is a public works project requiring payment of NYS prevailing wages and the submission of certified payroll.
Physical proposals must be submitted in a sealed envelope labeled 'Installation of HVAC Units at American Legion Hall' to the Town Clerk's Office by August 25, 2026, at 10 a.m. A site visit or questions regarding the RFP must be coordinated with the Town Clerk's Office no later than 12 p.m. on August 19, 2026.
REQUIRED DELIVERABLES
Sealed bids, Certified payroll
REQUIRED ATTACHMENTS
Certified payroll
- Submit to
- Town Clerk’s Office, Dover Town Hall, 126 East Duncan Hill Rd., Dover Plains, NY 12522
- Scope location
- Wingdale, NY
Questions about this RFP
How do I respond to this RFP from Town of Dover?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Clerk’s Office, Dover Town Hall, 126 East Duncan Hill Rd., Dover Plains, NY 12522. For questions, contact Nicole Plavchan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Dover in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Plavchan at (845) 832-6111. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bids, Certified payroll. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Dover?
All active and historical solicitations from Town of Dover are tracked and searchable. As a city agency, Town of Dover regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certified payroll. Review the full document from Town of Dover for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wingdale, NY. Review the full solicitation for detailed scope requirements.