Town of Charlotte Request for Proposals - Ferry Road Trail Design Engineering Services 2026
Town of CharlotteCity · Charlotte, VT- Due
- Aug 14, 2026
- Deadline passed
- Posted
- Jul 17, 2026
- Primary contact
- Town Administrator
- (802) 425-3701 ext 205
The 30-second brief
The Town of Charlotte seeks sealed proposals from qualified engineering firms for design engineering and permitting services for the Ferry Road Trail Segment, comprising approximately 1,800 linear feet of new aggregate path along the eastbound/south side of Ferry Road connecting the Charlotte Village Loop Trail Boardwalk Segment to the Cowboy Lewis Trail. The scope includes project kickoff and coordination, topographic survey and base mapping with 1-foot contours and 3D base plan, conceptual 25% plans and cost opinion, public information meeting, and resource constraints analysis including wetland and cultural resource coordination with USACE, VT DEC, and VDHP. Proposals are due by August 14, 2026, at 4:00 PM at Charlotte Town Hall, 159 Ferry Road, with a pre-bid site walk scheduled for July 28, 2026, at 6:00 PM. Required qualifications include Vermont PE licensure for the lead engineer, demonstrated experience in pedestrian trail or sidewalk infrastructure in Vermont with at least three comparable completed projects, and three professional references. Evaluation criteria encompass price, professional qualifications and experience, understanding of the project, and proposed schedule and approach.
3D base plan with ROW limits; Conceptual plans, Conceptual cost estimate, Public meeting materials; Natural Resources Report; VDHP correspondence as applicable
Price, professional qualifications and experience, understanding of the project, proposed schedule and approach
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Summary
The Town of Charlotte seeks sealed proposals from qualified engineering firms for design engineering and permitting services for the Ferry Road Trail Segment, comprising approximately 1,800 linear feet of new aggregate path along the eastbound/south side of Ferry Road connecting the Charlotte Village Loop Trail Boardwalk Segment to the Cowboy Lewis Trail.
The scope includes project kickoff and coordination, topographic survey and base mapping with 1-foot contours and 3D base plan, conceptual 25% plans and cost opinion, public information meeting, and resource constraints analysis including wetland and cultural resource coordination with USACE, VT DEC, and VDHP. Proposals are due by August 14, 2026, at 4:00 PM at Charlotte Town Hall, 159 Ferry Road, with a pre-bid site walk scheduled for July 28, 2026, at 6:00 PM. Required qualifications include Vermont PE licensure for the lead engineer, demonstrated experience in pedestrian trail or sidewalk infrastructure in Vermont with at least three comparable completed projects, and three professional references. Evaluation criteria encompass price, professional qualifications and experience, understanding of the project, and proposed schedule and approach.
EVALUATION CRITERIA
4- Price
- Professional qualifications and experience
- Understanding of the project
- Proposed schedule and approach
REQUIRED DELIVERABLES
4- 3D base plan with ROW limits
- Conceptual plans, Conceptual cost estimate, Public meeting materials
- Natural Resources Report
- VDHP correspondence as applicable
REQUIRED ATTACHMENTS
4- Proposal Form
- Cost Proposal
- Schedule of Hourly Rates
- References
- Submit to
- Charlotte Town Hall, 159 Ferry Road, P.O. Box 119, Charlotte, VT 05445
- Scope location
- Charlotte, VT
Questions about this RFP
How do I respond to this RFP from Town of Charlotte?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Charlotte Town Hall, 159 Ferry Road, P.O. Box 119, Charlotte, VT 05445. For questions, contact Town Administrator.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Charlotte in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Town Administrator at (802) 425-3701 ext 205. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 3D base plan with ROW limits; Conceptual plans, Conceptual cost estimate, Public meeting materials; Natural Resources Report; VDHP correspondence as applicable. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, professional qualifications and experience, understanding of the project, proposed schedule and approach" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Charlotte?
All active and historical solicitations from Town of Charlotte are tracked and searchable. As a city agency, Town of Charlotte regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Cost Proposal, Schedule of Hourly Rates, References. Review the full document from Town of Charlotte for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlotte, VT. Review the full solicitation for detailed scope requirements.