Town of Charlotte Request for Bids for Library Propane Tank Installation - Charlotte Library
Town of CharlotteCity · Charlotte, VT- Due
- Sep 14, 2026
- Deadline passed
- Posted
- Jul 30, 2026
- Primary contact
- Bryce Bierman
The 30-second brief
The Charlotte Library is requesting bids for the installation of a 500-gallon underground propane tank to supply fuel to a backup generator at the Charlotte Library in Charlotte, VT. The project scope includes furnishing and installing one 500-gallon underground propane tank, excavation, backfill, site restoration, gas piping, generator connection, wiring for tank monitoring, leak detection, or remote fill alert, obtaining permits, and coordination with the generator installer. Bids are due by 3:00 P.M. on Monday, September 14, 2026. A pre-bid meeting is scheduled for August 26, 2026, at 12:00 PM. Minimum insurance coverage of $500,000 per incident and $1,000,000 overall is required.
Furnish and install one (1) 500-gallon underground propane tank, Including all excavation, Backfill, And site restoration; Furnish and install the propane tank in accordance with all applicable state and local fire and safety codes; Install all gas piping and connect the gas line from the tank to the generator location; Perform all wiring associated with the propane tank system (e.g., Tank monitor, Leak detection, Or remote fill alert, If applicable); Coordinate timing and connection point with the generator installer; Obtain all required permits and coordinate all necessary inspections; Provide all labor, Equipment, And materials necessary to complete the installation in good working order.
Price, bidder's schedule for completion and ability to perform within the specified time limit(s), bidder's demonstrated experience and reputation, quality of the materials and services proposed, match between the specifications requested and the specifications proposed, bidder's ability to meet other terms and conditions including insurance requirements, bidder's availability to provide future service, maintenance, and support
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Summary
The Charlotte Library is requesting bids for the installation of a 500-gallon underground propane tank to supply fuel to a backup generator at the Charlotte Library in Charlotte, VT. The project scope includes furnishing and installing one 500-gallon underground propane tank, excavation, backfill, site restoration, gas piping, generator connection, wiring for tank monitoring, leak detection, or remote fill alert, obtaining permits, and coordination with the generator installer.
Bids are due by 3:00 P.M. on Monday, September 14, 2026. A pre-bid meeting is scheduled for August 26, 2026, at 12:00 PM. Minimum insurance coverage of $500,000 per incident and $1,000,000 overall is required.
EVALUATION CRITERIA
Price, bidder's schedule for completion and ability to perform within the specified time limit(s), bidder's demonstrated experience and reputation, quality of the materials and services proposed, match between the specifications requested and the specifications proposed, bidder's ability to meet other terms and conditions including insurance requirements, bidder's availability to provide future service, maintenance, and support
REQUIRED DELIVERABLES
7- Furnish and install one (1) 500-gallon underground propane tank, Including all excavation, Backfill, And site restoration
- Furnish and install the propane tank in accordance with all applicable state and local fire and safety codes
- Install all gas piping and connect the gas line from the tank to the generator location
- Perform all wiring associated with the propane tank system (e.g., Tank monitor, Leak detection, Or remote fill alert, If applicable)
- Coordinate timing and connection point with the generator installer
- Obtain all required permits and coordinate all necessary inspections
- Provide all labor, Equipment, And materials necessary to complete the installation in good working order
REQUIRED ATTACHMENTS
Total bid price, Hourly rate and mark-up percentage on materials for any additional work, A proposed payment schedule and proposed percent retention, Three (3) qualified references for similar work, A signed bid form certifying that the bid is made in good faith, A Certificate of Insurance
- Submit to
- The Selectboard, c/o Bryce Bierman, Town Administrator, Charlotte Town Office, 159 Ferry Road, P.O. Box 119, Charlotte, VT 05445
- Scope location
- Charlotte, VT
Questions about this BID
How do I respond to this Bid from Town of Charlotte?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: The Selectboard, c/o Bryce Bierman, Town Administrator, Charlotte Town Office, 159 Ferry Road, P.O. Box 119, Charlotte, VT 05445. For questions, contact Bryce Bierman.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Charlotte in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryce Bierman. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Furnish and install one (1) 500-gallon underground propane tank, Including all excavation, Backfill, And site restoration; Furnish and install the propane tank in accordance with all applicable state and local fire and safety codes; Install all gas piping and connect the gas line from the tank to th. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, bidder's schedule for completion and ability to perform within the specified time limit(s), bidder's demonstrated experience and reputation, quality of the materials and services proposed, matc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Charlotte?
All active and historical solicitations from Town of Charlotte are tracked and searchable. As a city agency, Town of Charlotte regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Total bid price, Hourly rate and mark-up percentage on materials for any additional work, A proposed payment schedule and proposed percent retention, Three (3) qualified references for similar work, A. Review the full document from Town of Charlotte for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlotte, VT. Review the full solicitation for detailed scope requirements.