Town of Charlotte Request for Bids for Library Generator Installation 2026
Town of CharlotteCity · Charlotte, VT- Due
- Sep 14, 2026
- Deadline passed
- Posted
- Jul 30, 2026
- Primary contact
- Bryce Bierman
The 30-second brief
The Town of Charlotte is requesting bids for the purchase and installation of a 26kW air-cooled standby generator to provide backup power to the Charlotte Library during weather-related power outages. The project scope includes furnishing and installing one 26kW air-cooled standby generator, a concrete or composite generator pad, an automatic transfer switch, electrical panel connections, wiring, fuel supply line coordination with a propane tank installer, obtaining permits, and testing and commissioning the generator system. Sealed bids are due by 3:00 P.M. on Monday, September 14, 2026, and must be submitted to the Selectboard, c/o Bryce Bierman, Town Administrator, at the Charlotte Town Office. A pre-bid meeting will be held on August 25th at 12:00 PM at the project location. Bidders must provide a valid Certificate of Insurance, three qualified references, and a signed bid form.
One 26kW air-cooled standby generator, Concrete or composite generator pad, Automatic transfer switch, Electrical panel connections, Wiring, Fuel supply line coordination, Permits, Testing and commissioning
Price, schedule for completion and ability to perform within specified time limits, demonstrated experience and reputation, quality of materials and services proposed, match between specifications requested and proposed, ability to meet other terms and conditions including insurance requirements, availability to provide future service, maintenance, and support
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Summary
The Town of Charlotte is requesting bids for the purchase and installation of a 26kW air-cooled standby generator to provide backup power to the Charlotte Library during weather-related power outages.
The project scope includes furnishing and installing one 26kW air-cooled standby generator, a concrete or composite generator pad, an automatic transfer switch, electrical panel connections, wiring, fuel supply line coordination with a propane tank installer, obtaining permits, and testing and commissioning the generator system. Sealed bids are due by 3:00 P.M. on Monday, September 14, 2026, and must be submitted to the Selectboard, c/o Bryce Bierman, Town Administrator, at the Charlotte Town Office. A pre-bid meeting will be held on August 25th at 12:00 PM at the project location. Bidders must provide a valid Certificate of Insurance, three qualified references, and a signed bid form.
EVALUATION CRITERIA
Price, schedule for completion and ability to perform within specified time limits, demonstrated experience and reputation, quality of materials and services proposed, match between specifications requested and proposed, ability to meet other terms and conditions including insurance requirements, availability to provide future service, maintenance, and support
REQUIRED DELIVERABLES
8- One 26kW air-cooled standby generator
- Concrete or composite generator pad
- Automatic transfer switch
- Electrical panel connections
- Wiring
- Fuel supply line coordination
- Permits
- Testing and commissioning
REQUIRED ATTACHMENTS
6- Total bid price
- Hourly rate and mark-up percentage on materials
- Proposed payment schedule and percent retention
- Three qualified references
- Signed bid form
- Certificate of Insurance
REQUIRED STAFFING
additional work
- Submit to
- The Selectboard, c/o Bryce Bierman, Town Administrator, Charlotte Town Office, 159 Ferry Road, P.O. Box 119, Charlotte, VT 05445
- Scope location
- Charlotte, VT
Questions about this BID
How do I respond to this Bid from Town of Charlotte?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: The Selectboard, c/o Bryce Bierman, Town Administrator, Charlotte Town Office, 159 Ferry Road, P.O. Box 119, Charlotte, VT 05445. For questions, contact Bryce Bierman.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Charlotte in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryce Bierman. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: additional work. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: One 26kW air-cooled standby generator, Concrete or composite generator pad, Automatic transfer switch, Electrical panel connections, Wiring, Fuel supply line coordination, Permits, Testing and commissioning. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, schedule for completion and ability to perform within specified time limits, demonstrated experience and reputation, quality of materials and services proposed, match between specifications req..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Charlotte?
All active and historical solicitations from Town of Charlotte are tracked and searchable. As a city agency, Town of Charlotte regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Total bid price, hourly rate and mark-up percentage on materials, proposed payment schedule and percent retention, three qualified references, signed bid form, Certificate of Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Charlotte for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlotte, VT. Review the full solicitation for detailed scope requirements.