Town of Brewster - Captains Golf Course Golf Management System RFQ - 2026
Town of BrewsterCity · Brewster, MA- Due
- Dec 1, 2026
- 24 days left
- Posted
- Nov 2, 2026
- Contract term
- 3 years
- Primary contact
- Donna J. Kalinick
- (508) 896-3701 ext 1130
The 30-second brief
The Town of Brewster is seeking quotes for an enterprise Golf Management System (GMS) for the 36-hole Captains Golf Course, including the Port and Starboard courses. The selected vendor will provide software, implementation, data migration, training, maintenance, support, hosting, services, and required hardware for a turnkey system featuring POS stations, online and mobile access, and remote accessibility. Quotes are due by December 1, 2026, at 4:00 p.m., submitted via email to [email protected] or delivered to the Assistant Town Manager at 2198 Main Street, Brewster, MA 02631. Evaluation is based on minimum and comparative criteria to determine the lowest Total Evaluated Three-Year Contract Price with the needed quality of service.
Mandatory requirements, qualifications and references, ability to meet the implementation schedule, acceptance of contract terms, lowest Total Evaluated Three-Year Contract Price
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Summary
The Town of Brewster is seeking quotes for an enterprise Golf Management System (GMS) for the 36-hole Captains Golf Course, including the Port and Starboard courses.
The selected vendor will provide software, implementation, data migration, training, maintenance, support, hosting, services, and required hardware for a turnkey system featuring POS stations, online and mobile access, and remote accessibility. Quotes are due by December 1, 2026, at 4:00 p.m., submitted via email to [email protected] or delivered to the Assistant Town Manager at 2198 Main Street, Brewster, MA 02631. Evaluation is based on minimum and comparative criteria to determine the lowest Total Evaluated Three-Year Contract Price with the needed quality of service.
EVALUATION CRITERIA
5- Mandatory requirements
- Qualifications and references
- Ability to meet the implementation schedule
- Acceptance of contract terms
- Lowest Total Evaluated Three-Year Contract Price
- Submit to
- [email protected]
- Scope location
- Brewster, MA
Questions about this RFQ
How do I respond to this RFQ from Town of Brewster?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. Submissions should be delivered to: [email protected]. For questions, contact Donna J. Kalinick.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Brewster in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donna J. Kalinick at (508) 896-3701 ext 1130. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory requirements, qualifications and references, ability to meet the implementation schedule, acceptance of contract terms, lowest Total Evaluated Three-Year Contract Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Brewster?
All active and historical solicitations from Town of Brewster are tracked and searchable. As a city agency, Town of Brewster regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Brewster for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brewster, MA. Review the full solicitation for detailed scope requirements.