Town of Black Mountain Electrical Repairs & Component Replacement at 7 Water Tanks Bid - DR-4827-NC
Town of Black MountainCity · Black Mountain, NC- Due
- Dec 12, 2025
- Deadline passed
- Posted
- Nov 21, 2025
- Primary contact
- Jessica Trotman
- (828) 419-9300
The 30-second brief
The Town of Black Mountain is requesting informal written bids for electrical repairs and component replacement at seven water tank sites damaged during Tropical Storm Helene (DR-4827-NC). The scope of work includes replacing transducers, solar panels, power wiring (18-gauge), SCADA boxes (Model M110/M800 RTU), and a Generac 11 kW generator, as well as installing surge protectors and hazard mitigation measures. Bidders must hold an active North Carolina Electrical Contractor License and provide proof of insurance and bonding. This procurement follows FEMA Public Assistance Program requirements, including 2 C.F.R. Part 200 standards and Davis-Bacon Act compliance. Bids are due by December 12, 2025, and must include a total lump sum price and itemized cost breakdown.
Total Lump Sum Price, Itemized cost breakdown, Schedule/availability, Signed acknowledgment of federal contract provisions, Completed W-9, Copy of license and insurance certificates, Three references
Award will be made to the lowest responsive, responsible bidder.
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Summary
The Town of Black Mountain is requesting informal written bids for electrical repairs and component replacement at seven water tank sites damaged during Tropical Storm Helene (DR-4827-NC).
The scope of work includes replacing transducers, solar panels, power wiring (18-gauge), SCADA boxes (Model M110/M800 RTU), and a Generac 11 kW generator, as well as installing surge protectors and hazard mitigation measures. Bidders must hold an active North Carolina Electrical Contractor License and provide proof of insurance and bonding. This procurement follows FEMA Public Assistance Program requirements, including 2 C.F.R. Part 200 standards and Davis-Bacon Act compliance. Bids are due by December 12, 2025, and must include a total lump sum price and itemized cost breakdown.
EVALUATION CRITERIA
Award will be made to the lowest responsive, responsible bidder.
REQUIRED DELIVERABLES
7- Total Lump Sum Price
- Itemized cost breakdown
- Schedule/availability
- Signed acknowledgment of federal contract provisions
- Completed W-9
- Copy of license and insurance certificates
- Three references
REQUIRED ATTACHMENTS
4- Federal Contract Provisions Appendix II
- W-9
- Insurance certificates
- License copies
- Submit to
- Jessica Trotman, Assistant Town Manager, [email protected]
- Scope location
- Black Mountain, NC
Questions about this BID
How do I respond to this Bid from Town of Black Mountain?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Jessica Trotman, Assistant Town Manager, [email protected]. For questions, contact Jessica Trotman.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Black Mountain in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Trotman at (828) 419-9300. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Total Lump Sum Price, Itemized cost breakdown, Schedule/availability, Signed acknowledgment of federal contract provisions, Completed W-9, Copy of license and insurance certificates, Three references. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Award will be made to the lowest responsive, responsible bidder." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Black Mountain?
All active and historical solicitations from Town of Black Mountain are tracked and searchable. As a city agency, Town of Black Mountain regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Federal Contract Provisions Appendix II, W-9, insurance certificates, license copies. Review the full document from Town of Black Mountain for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Black Mountain, NC. Review the full solicitation for detailed scope requirements.