Topeka Metropolitan Transit Authority - QSS HVAC Maintenance - RFB TO-27-03 - 2026
Topeka Metropolitan Transit AuthoritySpecial District · Topeka, KS- Due
- Nov 19, 2026
- 5 days left
- Contract term
- 5 years
- Primary contact
- Richard Appelhanz
- (785) 730-8621
The 30-second brief
Topeka Metropolitan Transit Authority (Metro) is requesting bids for a five-year fixed price contract for HVAC maintenance services at Quincy Street Station. The work includes recommended preventive maintenance, equipment repairs, priority response time within two hours 24/7/365, and a parts allowance of approximately $5,000 per year plus 100 annual service repair hours. The submission deadline is November 19, 2026, at 1:00 PM, with questions due by November 5, 2026. Evaluation criteria consist of experience, qualifications, and price.
Experience and Qualifications, Price
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Summary
Topeka Metropolitan Transit Authority (Metro) is requesting bids for a five-year fixed price contract for HVAC maintenance services at Quincy Street Station.
The work includes recommended preventive maintenance, equipment repairs, priority response time within two hours 24/7/365, and a parts allowance of approximately $5,000 per year plus 100 annual service repair hours. The submission deadline is November 19, 2026, at 1:00 PM, with questions due by November 5, 2026. Evaluation criteria consist of experience, qualifications, and price.
EVALUATION CRITERIA
Experience and Qualifications, Price
REQUIRED ATTACHMENTS
12- Cover sheet
- Price quote forms
- Buy America Certification
- Disadvantaged Business Enterprises (DBE) Certification
- Federal Tax Liability Certification
- Fly America Certification
- Lobbying Certification
- Non-Collusion Certification
- Suspension / Debarment Certification
- W-9 Form
- Topeka Metro Electronic Payment/ACH Authorization Form
- Current DBE certificate (if applicable)
- Submit to
- [email protected]
- Scope location
- Topeka, KS
Questions about this BID
How do I respond to this Bid from Topeka Metropolitan Transit Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Richard Appelhanz.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Topeka Metropolitan Transit Authority in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Richard Appelhanz at (785) 730-8621. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications, Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Topeka Metropolitan Transit Authority?
All active and historical solicitations from Topeka Metropolitan Transit Authority are tracked and searchable. As a special district agency, Topeka Metropolitan Transit Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover sheet, price quote forms, Buy America Certification, Disadvantaged Business Enterprises (DBE) Certification, Federal Tax Liability Certification, Fly America Certification, Lobbying Certificatio. Review the full document from Topeka Metropolitan Transit Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Topeka, KS. Review the full solicitation for detailed scope requirements.
