TIMES2 Academy Multi-Function Printers & Digital Production Equipment RFP 2025-05
Times2 Elementary SchoolSchool · Providence, RI- Due
- Jan 2, 2026
- Deadline passed
- Posted
- Nov 24, 2025
- Contract term
- 3 years
- Primary contact
- Lucas Lussier
The 30-second brief
TIMES2 Academy is soliciting proposals for a three-year (36-month) lease agreement for multi-function digital copiers, high-volume production print systems, and a secure print management environment. The scope includes replacing existing leased and owned equipment, including Canon varioPRINT 140 and imageRUNNER ADVANCE units, and adding two new administrative devices. Requirements include 115 ppm production-grade monochrome units, color MFPs, secure print release, Google Workspace integration, and maintenance services with a 24-hour on-site response time. A virtual pre-bid conference is scheduled for December 8, 2025. Proposals are due by January 2, 2026, at the TIMES2 Business Office in Providence, RI.
Equipment specifications, Total cost proposal, Service plan, Implementation schedule, References, Proof of authorized dealership, Sample invoice and reporting formats
Understanding of Scope of Work (35%), Firm & Staff Experience (10%), Price/Fees (50%), Proposal Completeness (5%)
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Summary
TIMES2 Academy is soliciting proposals for a three-year (36-month) lease agreement for multi-function digital copiers, high-volume production print systems, and a secure print management environment.
The scope includes replacing existing leased and owned equipment, including Canon varioPRINT 140 and imageRUNNER ADVANCE units, and adding two new administrative devices. Requirements include 115 ppm production-grade monochrome units, color MFPs, secure print release, Google Workspace integration, and maintenance services with a 24-hour on-site response time. A virtual pre-bid conference is scheduled for December 8, 2025. Proposals are due by January 2, 2026, at the TIMES2 Business Office in Providence, RI.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Equipment specifications
- Total cost proposal
- Service plan
- Implementation schedule
- References
- Proof of authorized dealership
- Sample invoice and reporting formats
REQUIRED ATTACHMENTS
4- Bidder Certification Form/Contract Offer
- FEIN
- Insurance certificates
- Licenses
- Submit to
- TIMES2 Academy, Attn: Lucas Lussier, Director of Finance, Suite 330, 10 Orms Street, Providence, RI 02904
- Duration
- 36 months
- Scope location
- Providence, RI
- Reported agency
- TIMES2 Academy
Questions about this RFP
How do I respond to this RFP from Times2 Elementary School?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: TIMES2 Academy, Attn: Lucas Lussier, Director of Finance, Suite 330, 10 Orms Street, Providence, RI 02904. For questions, contact Lucas Lussier.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Times2 Elementary School in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lucas Lussier. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Equipment specifications, Total cost proposal, Service plan, Implementation schedule, References, Proof of authorized dealership, Sample invoice and reporting formats. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of Scope of Work (35%), Firm & Staff Experience (10%), Price/Fees (50%), Proposal Completeness (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Times2 Elementary School?
All active and historical solicitations from Times2 Elementary School are tracked and searchable. As a school agency, Times2 Elementary School regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Certification Form/Contract Offer, FEIN, Insurance certificates, Licenses. Review the full document from Times2 Elementary School for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Providence, RI. Review the full solicitation for detailed scope requirements.