TIMES2 Academy Multi-Function Printers and Digital Production Equipment RFP 2025
Times2 Elementary SchoolSchool · Providence, RI- Due
- Jan 2, 2026
- Deadline passed
- Posted
- Dec 15, 2025
- Contract term
- 3 years
The 30-second brief
TIMES2 Academy is soliciting proposals for the replacement of its multi-function printer (MFP) and digital production equipment fleet. The scope includes providing 115 page-per-minute production machines to replace existing Canon varioPRINT 140 Series units, as well as replacements for Canon imageRUNNER DX C5850i devices. Requirements include secure print release via proximity cards, network scanning to email, staple finishers, hole punch units, and high-capacity cassette feeding. The academy is seeking a 36-month agreement with monthly billing for service rates using OEM parts and supplies. Proposals are due by January 2, 2026, at the Chewsi Center Building in Providence, RI, with a target 'go live' date of February 1, 2026.
RFP responses, Pricing for 115-page-per-minute machines, Pricing for alternative 90-page-per-minute machines with justification
RFP responses, scoring, potential follow-up meetings/interviews for similar proposals or ties
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Summary
TIMES2 Academy is soliciting proposals for the replacement of its multi-function printer (MFP) and digital production equipment fleet.
The scope includes providing 115 page-per-minute production machines to replace existing Canon varioPRINT 140 Series units, as well as replacements for Canon imageRUNNER DX C5850i devices. Requirements include secure print release via proximity cards, network scanning to email, staple finishers, hole punch units, and high-capacity cassette feeding. The academy is seeking a 36-month agreement with monthly billing for service rates using OEM parts and supplies. Proposals are due by January 2, 2026, at the Chewsi Center Building in Providence, RI, with a target 'go live' date of February 1, 2026.
EVALUATION CRITERIA
3- RFP responses
- Scoring
- Potential follow-up meetings/interviews for similar proposals or ties
REQUIRED DELIVERABLES
3- RFP responses
- Pricing for 115-page-per-minute machines
- Pricing for alternative 90-page-per-minute machines with justification
REQUIRED ATTACHMENTS
meter reads
- Submit to
- Chewsi Center Building, 10 Orm Street, Suite 330, Providence, RI 02904
- Scope location
- Providence, RI
- Reported agency
- TIMES2 Academy
Questions about this RFP
How do I respond to this RFP from Times2 Elementary School?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Chewsi Center Building, 10 Orm Street, Suite 330, Providence, RI 02904.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Times2 Elementary School in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: RFP responses, Pricing for 115-page-per-minute machines, Pricing for alternative 90-page-per-minute machines with justification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "RFP responses, scoring, potential follow-up meetings/interviews for similar proposals or ties" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Times2 Elementary School?
All active and historical solicitations from Times2 Elementary School are tracked and searchable. As a school agency, Times2 Elementary School regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: meter reads. Review the full document from Times2 Elementary School for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Providence, RI. Review the full solicitation for detailed scope requirements.