TIMES2 Academy LED Lighting Project RFQ 2025-04
Times2 Elementary SchoolSchool · Providence, RI- Due
- Dec 15, 2025
- Deadline passed
- Posted
- Nov 10, 2025
- Contract term
- 1 year
- Primary contact
- Lucas Lussier
- (401) 563-3732
The 30-second brief
TIMES2 Academy is requesting quotes for a turnkey LED lighting project at its Middle/High School facility in Providence, RI. The scope of work includes retrofitting 1,256 existing lighting fixtures and controls to LED, providing all necessary supervision, installation personnel, equipment, and materials. The project requires a 3-year labor warranty and as-built documentation. A mandatory pre-bid conference and walkthrough is scheduled for November 20, 2025, at 3:30 PM. Bidders must subtract pre-approved utility incentives totaling $118,170.00 from their total project price. Bids are due by December 15, 2025, at 3:00 PM. The project is subject to prevailing wage, OSHA safety training, and apprenticeship requirements.
Bidder Certification Form, Contract Offer, Technical data specification sheets, Installation schedule, Schedule of project values, Schedule of fixture unit prices, Pre-construction report, Recycling certificates, Signed permits, As-built documentation
Lowest net price from a responsive and responsible offeror
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Summary
TIMES2 Academy is requesting quotes for a turnkey LED lighting project at its Middle/High School facility in Providence, RI. The scope of work includes retrofitting 1,256 existing lighting fixtures and controls to LED, providing all necessary supervision, installation personnel, equipment, and materials.
The project requires a 3-year labor warranty and as-built documentation. A mandatory pre-bid conference and walkthrough is scheduled for November 20, 2025, at 3:30 PM. Bidders must subtract pre-approved utility incentives totaling $118,170.00 from their total project price. Bids are due by December 15, 2025, at 3:00 PM. The project is subject to prevailing wage, OSHA safety training, and apprenticeship requirements.
EVALUATION CRITERIA
Lowest net price from a responsive and responsible offeror
REQUIRED DELIVERABLES
10- Bidder Certification Form
- Contract Offer
- Technical data specification sheets
- Installation schedule
- Schedule of project values
- Schedule of fixture unit prices
- Pre-construction report
- Recycling certificates
- Signed permits
- As-built documentation
REQUIRED ATTACHMENTS
5- Attachment A - Fixture Schedule
- Attachment B - Installation Schedule
- Attachment C - Supplemental Conditions
- Rhode Island Energy Pre-approved Incentive Letter
- TIMES2 School Calendar
- Submit to
- TIMES2 Academy, Attn: Lucas Lussier, Director of Finance, Suite 330, 10 Orms Street, Providence, RI 02904
- Scope location
- Providence, RI
- Projected sq ft
- 99,945 sq ft
- Reported agency
- TIMES2 Academy
Questions about this RFQ
How do I respond to this RFQ from Times2 Elementary School?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 15, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: TIMES2 Academy, Attn: Lucas Lussier, Director of Finance, Suite 330, 10 Orms Street, Providence, RI 02904. For questions, contact Lucas Lussier.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Times2 Elementary School in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lucas Lussier at (401) 563-3732. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bidder Certification Form, Contract Offer, Technical data specification sheets, Installation schedule, Schedule of project values, Schedule of fixture unit prices, Pre-construction report, Recycling certificates, Signed permits, As-built documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest net price from a responsive and responsible offeror" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Times2 Elementary School?
All active and historical solicitations from Times2 Elementary School are tracked and searchable. As a school agency, Times2 Elementary School regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Fixture Schedule, Attachment B - Installation Schedule, Attachment C - Supplemental Conditions, Rhode Island Energy Pre-approved Incentive Letter, TIMES2 School Calendar. Review the full document from Times2 Elementary School for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Providence, RI. The total projected area is 99945 sq ft. Review the full solicitation for detailed scope requirements.