The University of Tennessee - UT Martin Electrical Motor Repair and Replacement - RFQ BID1000345 (2026)
The University Of Tennessee System OfficeHigher Ed · Knoxville, TN- Due
- Nov 17, 2026
- 14 days left
- Posted
- Oct 29, 2026
- Contract term
- 5 years
- Primary contact
- Keith Lawrence
- (731) 881-7824
The 30-second brief
The University of Tennessee is seeking a qualified supplier to provide purchase and repair services for various horsepower electric motors, pumps (condensate, chill water, hot water), specialized seals and pump seal kits, and miscellaneous electrical parts and supplies for UT Martin. The scope includes on and off campus labor, mechanical and electrical repairs, machine work, vibration analysis, balancing, laser alignment, and emergency or rush services. The initial contract term is 5 years, running from January 1, 2027, through December 31, 2031. Proposals are due by November 17, 2026, at 3:00 p.m. CST, with questions due by November 9, 2026. Bidders must submit three project references, proof of licensing, and a drug-free workplace affidavit.
Various horsepower electric motors, Various pumps, Various brands and types of seals and pump seal kits, Miscellaneous specialized parts, Miscellaneous electrical parts & supplies, On and off campus labor for rebuilding, Reworking, And repairing motors and pumps
Price, Compliance with mandatory requirements, References, Qualifications and experience
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Summary
The University of Tennessee is seeking a qualified supplier to provide purchase and repair services for various horsepower electric motors, pumps (condensate, chill water, hot water), specialized seals and pump seal kits, and miscellaneous electrical parts and supplies for UT Martin.
The scope includes on and off campus labor, mechanical and electrical repairs, machine work, vibration analysis, balancing, laser alignment, and emergency or rush services. The initial contract term is 5 years, running from January 1, 2027, through December 31, 2031. Proposals are due by November 17, 2026, at 3:00 p.m. CST, with questions due by November 9, 2026. Bidders must submit three project references, proof of licensing, and a drug-free workplace affidavit.
EVALUATION CRITERIA
4- Price
- Compliance with mandatory requirements
- References
- Qualifications and experience
REQUIRED DELIVERABLES
8- Various horsepower electric motors
- Various pumps
- Various brands and types of seals and pump seal kits
- Miscellaneous specialized parts
- Miscellaneous electrical parts & supplies
- On and off campus labor for rebuilding
- Reworking
- Repairing motors and pumps
REQUIRED ATTACHMENTS
9- Bid Response
- Reference Sheet
- Shipping Form
- Cost Disclosure
- Sample COI
- Sample Proforma Invoice
- Tennessee Contractor's License
- Drug-Free Workplace Affidavit
- Tennessee Procurement Protection Act Certification
REQUIRED STAFFING
17- Submit to
- https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/supplierPortal/faces/FndOverview?fndGlobalItemNodeId=itemNode_supplier_portal_supplier_portal
- Scope location
- Martin, TN
- Reported agency
- The University of Tennessee
Questions about this RFQ
How do I respond to this RFQ from The University Of Tennessee System Office?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/supplierPortal/faces/FndOverview?fndGlobalItemNodeId=itemNode_supplier_portal_supplier_portal. For questions, contact Keith Lawrence.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including The University Of Tennessee System Office in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Keith Lawrence at (731) 881-7824. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Class A Electrician, Class B Electrician, Electrician Helper, Supervision, Mechanical & Electrical Repairs, Machine Work, Vibration Analysis, Balancing, Laser Alignment, Laser Alignment Helper, Electric Motor Analysis, Thermal Imaging Surveys, Onsite Service Work, Medium Voltage Service Work, Progra. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Various horsepower electric motors, Various pumps, Various brands and types of seals and pump seal kits, Miscellaneous specialized parts, Miscellaneous electrical parts & supplies, On and off campus labor for rebuilding, Reworking, And repairing motors and pumps. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Compliance with mandatory requirements, References, Qualifications and experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from The University Of Tennessee System Office?
All active and historical solicitations from The University Of Tennessee System Office are tracked and searchable. As a higher ed agency, The University Of Tennessee System Office regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Response, Reference Sheet, Shipping Form, Cost Disclosure, Sample COI, Sample Proforma Invoice, Tennessee Contractor's License, Drug-Free Workplace Affidavit, Tennessee Procurement Protection Act. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from The University Of Tennessee System Office for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Martin, TN. Review the full solicitation for detailed scope requirements.