The Pennsylvania Leadership Charter School - State Testing Technology Logistics & Onsite Support Services RFP 2026
Pennsylvania Leadership CSSchool · West Chester, PA- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Primary contact
- Shane Kelly
The 30-second brief
The Pennsylvania Leadership Charter School seeks proposals for statewide technology logistics, deployment, setup, onsite technical support, recovery, and warehousing services supporting PSSA and Keystone Exams during spring 2027. The selected provider will coordinate equipment handling, transport, and setup across approximately 34-36 testing locations primarily in hotel conference facilities and rented meeting spaces throughout Pennsylvania. Services include managing PALCS-owned laptops, Cradlepoint mobile networking routers, peripherals, power strips, and extension cords, plus inter-event and post-testing warehousing for 5-6 months. Proposals are due by October 16, 2026, with questions due October 9, 2026, and an anticipated award on November 20, 2026.
State Testing Technology Logistics & Onsite Support Services, Program Management and Coordination, Equipment Pickup and Initial Distribution, April Testing Event – Onsite Services, Inter-Event Transportation and Warehousing, May Testing Event – Onsite Services, Post-Testing Transportation and Warehousing, Final Equipment Return to PALCS, Optional Site Survey
Relevant experience and demonstrated ability to perform comparable multi-location engagements, Proposed project and logistics approach, Ability to provide and coordinate qualified field technicians throughout Pennsylvania, Ability to meet the service, scheduling, warehousing, and operational requirements of this RFP, Project management and communication approach, References and demonstrated past performance, Cost and overall value to PALCS, Completeness and responsiveness of the proposal
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Summary
The Pennsylvania Leadership Charter School seeks proposals for statewide technology logistics, deployment, setup, onsite technical support, recovery, and warehousing services supporting PSSA and Keystone Exams during spring 2027.
The selected provider will coordinate equipment handling, transport, and setup across approximately 34-36 testing locations primarily in hotel conference facilities and rented meeting spaces throughout Pennsylvania. Services include managing PALCS-owned laptops, Cradlepoint mobile networking routers, peripherals, power strips, and extension cords, plus inter-event and post-testing warehousing for 5-6 months. Proposals are due by October 16, 2026, with questions due October 9, 2026, and an anticipated award on November 20, 2026.
EVALUATION CRITERIA
11- Relevant experience and demonstrated ability to perform comparable multi-location engagements
- Proposed project and logistics approach
- Ability to provide and coordinate qualified field technicians throughout Pennsylvania
- Ability to meet the service
- Scheduling
- Warehousing
- Operational requirements of this RFP
- Project management and communication approach
- References and demonstrated past performance
- Cost and overall value to PALCS
- Completeness and responsiveness of the proposal
REQUIRED DELIVERABLES
9- State Testing Technology Logistics & Onsite Support Services
- Program Management and Coordination
- Equipment Pickup and Initial Distribution
- April Testing Event – Onsite Services
- Inter-Event Transportation and Warehousing
- May Testing Event – Onsite Services
- Post-Testing Transportation and Warehousing
- Final Equipment Return to PALCS
- Optional Site Survey
REQUIRED ATTACHMENTS
7- Firm Qualifications
- Project Approach
- Project Team
- Staffing and Field-Service Model
- Schedule
- Pricing Proposal
- References
- Submit to
- [email protected]
- Scope location
- West Chester, PA
- Reported agency
- The Pennsylvania Leadership Charter School
Questions about this RFP
How do I respond to this RFP from Pennsylvania Leadership CS?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Shane Kelly.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pennsylvania Leadership CS in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shane Kelly. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: State Testing Technology Logistics & Onsite Support Services, Program Management and Coordination, Equipment Pickup and Initial Distribution, April Testing Event – Onsite Services, Inter-Event Transportation and Warehousing, May Testing Event – Onsite Services, Post-Testing Transportation and Wareho. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience and demonstrated ability to perform comparable multi-location engagements, Proposed project and logistics approach, Ability to provide and coordinate qualified field technicians th..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pennsylvania Leadership CS?
All active and historical solicitations from Pennsylvania Leadership CS are tracked and searchable. As a school agency, Pennsylvania Leadership CS regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Firm Qualifications, Project Approach, Project Team, Staffing and Field-Service Model, Schedule, Pricing Proposal, References. Review the full document from Pennsylvania Leadership CS for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Chester, PA. Review the full solicitation for detailed scope requirements.