Sumner County Portland Library, Millersville Library, and Admin Bldg Unit Replacement RFP 20260910-1
Sumner County, Sumner County, TN·County
- Reported Agency
- Sumner County Government
- Primary Contact
- Christi Mullins · (615) 451-6033
- Scope Location
- Gallatin, Portland, Goodlettsville, TN
- Submission Address
- 355 N Belvedere Drive, Room 302, Gallatin, TN 37066
SUMMARY
Sumner County is soliciting proposals for the replacement of gas pack units and a CHW pump at three county facilities. A mandatory site visit is required, and proposals are due by September 10, 2026.
EVALUATION CRITERIA
Quality and thoroughness of proposal, record of experience, references, integrity, performance, assurances, and price
REQUIRED DELIVERABLES
Two complete copies of the proposal or one copy with a flash drive, Business license, Insurance certificates, RFP Sheet, Statement of Non-Collusion, Drug-Free Workplace Affidavit, Attestation Re Personnel, Open Records Acknowledgement, IRS Form W-9
REQUIRED ATTACHMENTS
Attachment 1, Attachment 2, Attachment 3, Attachment 4, Attachment 5, Attachment 6, Attachment 7, IRS Form W-9
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Sumner County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 355 N Belvedere Drive, Room 302, Gallatin, TN 37066. For questions, contact Christi Mullins.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and thoroughness of proposal, record of experience, references, integrity, performance, assurances, and price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sumner County?
All active and historical solicitations from Sumner County are tracked and searchable. As a county agency, Sumner County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of September 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1, Attachment 2, Attachment 3, Attachment 4, Attachment 5, Attachment 6, Attachment 7, IRS Form W-9. Review the full document from Sumner County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sumner County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christi Mullins at (615) 451-6033. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallatin, Portland, Goodlettsville, TN. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Two complete copies of the proposal or one copy with a flash drive, Business license, Insurance certificates, RFP Sheet, Statement of Non-Collusion, Drug-Free Workplace Affidavit, Attestation Re Personnel, Open Records Acknowledgement, IRS Form W-9. Proposals should clearly address how each deliverable will be met.
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