Sumner County Government Archives Unit Replacement RFP 20260903
Sumner County, Sumner County, TN·County
- Reported Agency
- Sumner County Government
- Primary Contact
- Christi Mullins · (615) 451-6033
- Scope Location
- Gallatin, TN
- Submission Address
- Sumner County Government, Attn: Purchasing Supervisor, 355 N Belvedere Drive, Room 302, Gallatin, TN 37066
SUMMARY
Sumner County is soliciting proposals for the replacement of HVAC units at the County Archives, including one 4-ton and one 5-ton split system. A mandatory site visit is required, and proposals are due by September 3, 2026.
EVALUATION CRITERIA
Compliance with requirements, record of experience, references, integrity, performance, price, technical analysis
REQUIRED ATTACHMENTS
Attachment 1 (RFP Sheet/Contact Information), Attachment 2 (Statement of Non-Collusion), Attachment 3 (Drug-Free Workplace Affidavit), Attachment 4 (Certification Regarding Debarment), Attachment 5 (Attestation Re Personnel), Attachment 6 (References), Attachment 7 (Open Records Acknowledgement), IRS Form W-9, Tennessee business license, Insurance certificates
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Sumner County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sumner County Government, Attn: Purchasing Supervisor, 355 N Belvedere Drive, Room 302, Gallatin, TN 37066. For questions, contact Christi Mullins.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with requirements, record of experience, references, integrity, performance, price, technical analysis" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sumner County?
All active and historical solicitations from Sumner County are tracked and searchable. As a county agency, Sumner County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of September 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 (RFP Sheet/Contact Information), Attachment 2 (Statement of Non-Collusion), Attachment 3 (Drug-Free Workplace Affidavit), Attachment 4 (Certification Regarding Debarment), Attachment 5 (A. Review the full document from Sumner County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sumner County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christi Mullins at (615) 451-6033. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallatin, TN. Review the full solicitation for detailed scope requirements.
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