Summit County Integrated Enterprise Resource Planning (ERP) Software Solution RFP 2026
Summit CountyCounty · Breckenridge, CO- Due
- Aug 25, 2026
- Deadline passed
- Posted
- Aug 4, 2026
- Contract term
- 5 years
- Primary contact
- Dave Rossi
The 30-second brief
Summit County Government is soliciting proposals for a modern, unified, cloud-based Enterprise Resource Planning (ERP) software solution. The scope includes financial management (GL, AP, AR, fixed assets), budgeting and planning, procurement and contracts, human capital management (HCM), payroll, and talent management. The County seeks a true multi-tenant SaaS solution to replace aging disparate systems for approximately 500 regular employees. This RFP is for software subscriptions only; implementation services will be procured separately. Proposals must include a completed Software Requirements Specification Spreadsheet (SRSS) in native Excel format. A public proposal opening is scheduled for August 26, 2026, at the Summit County Courthouse.
Transmittal Letter, Company Background, Understanding and Approach, Completed SRSS, Additional Modules description, Deployment Support and Partner Ecosystem description, Qualifications and References, Subcontractors list, Accessibility Submittals, Pricing, Exceptions
Cost (five-year TCO), Proportion of requirements met as delivered functionality, Accessibility submittals, Reputation and experience, Ability to perform and meet timeline, Comparative quality, Performance under previous contracts, Conditions attached, Understanding of project scope
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Summary
Summit County Government is soliciting proposals for a modern, unified, cloud-based Enterprise Resource Planning (ERP) software solution.
The scope includes financial management (GL, AP, AR, fixed assets), budgeting and planning, procurement and contracts, human capital management (HCM), payroll, and talent management. The County seeks a true multi-tenant SaaS solution to replace aging disparate systems for approximately 500 regular employees. This RFP is for software subscriptions only; implementation services will be procured separately. Proposals must include a completed Software Requirements Specification Spreadsheet (SRSS) in native Excel format. A public proposal opening is scheduled for August 26, 2026, at the Summit County Courthouse.
EVALUATION CRITERIA
9- Cost (five-year TCO)
- Proportion of requirements met as delivered functionality
- Accessibility submittals
- Reputation and experience
- Ability to perform and meet timeline
- Comparative quality
- Performance under previous contracts
- Conditions attached
- Understanding of project scope
REQUIRED DELIVERABLES
11- Transmittal Letter
- Company Background
- Understanding and Approach
- Completed SRSS
- Additional Modules description
- Deployment Support and Partner Ecosystem description
- Qualifications and References
- Subcontractors list
- Accessibility Submittals
- Pricing
- Exceptions
REQUIRED ATTACHMENTS
7- Software Requirements Specification Spreadsheet (SRSS)
- Accessibility Conformance Report (ACR)
- Accessibility test plan and results
- Remediation roadmap
- Statement of Readiness to Comply
- SOC 1 Type II and SOC 2 Type II reports
- Deployment timeline
- Submit to
- [email protected]
- Scope location
- Breckenridge, CO
- Reported agency
- Summit County Government
Questions about this RFP
How do I respond to this RFP from Summit County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Dave Rossi.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Summit County in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dave Rossi. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Transmittal Letter, Company Background, Understanding and Approach, Completed SRSS, Additional Modules description, Deployment Support and Partner Ecosystem description, Qualifications and References, Subcontractors list, Accessibility Submittals, Pricing, Exceptions. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (five-year TCO), Proportion of requirements met as delivered functionality, Accessibility submittals, Reputation and experience, Ability to perform and meet timeline, Comparative quality, Perform..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Summit County?
All active and historical solicitations from Summit County are tracked and searchable. As a county agency, Summit County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Software Requirements Specification Spreadsheet (SRSS), Accessibility Conformance Report (ACR), Accessibility test plan and results, Remediation roadmap, Statement of Readiness to Comply, SOC 1 Type I. Review the full document from Summit County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Breckenridge, CO. Review the full solicitation for detailed scope requirements.