State University of New York at Stony Brook - Mobile Event Stage Trailer - IFB 2526-166MC (2026)
University At BuffaloHigher Ed · Buffalo, NY- Due
- Sep 2, 2026
- Deadline passed
- Posted
- Jul 24, 2026
- Primary contact
- Craig Darcy
- (631) 632-9308
The 30-second brief
State University of New York at Stony Brook is seeking bids for a mobile event stage trailer to be used for outdoor events such as Silent Disco, Wolfieland, SSK Arts Street Fair, and Earthstock across the Stony Brook University campus in Stony Brook, NY. The equipment will be utilized for performances, speeches, DJs, and sound/lighting elements to enhance student experience. The solicitation number is 2526-166MC, with proposals due by September 2, 2026 at 12:00 PM EST. A non-mandatory Zoom pre-bid conference was held on August 4, 2026, and bidder questions were due by August 13, 2026. Required submissions include standard contract clauses, affirmative action clauses, non-collusive bidding certification, EO 177 certification, NYS Finance Law §139-l certification, MWBE forms, subcontracting form, procurement lobbying law, Executive Order No. 16 certification, SDVOB, ST-220, and vendor responsibility questionnaire. The award will be made by grand total to the lowest responsible, qualified bidder.
Price, bidder references, vendor responsibility
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Summary
State University of New York at Stony Brook is seeking bids for a mobile event stage trailer to be used for outdoor events such as Silent Disco, Wolfieland, SSK Arts Street Fair, and Earthstock across the Stony Brook University campus in Stony Brook, NY. The equipment will be utilized for performances, speeches, DJs, and sound/lighting elements to enhance student experience.
The solicitation number is 2526-166MC, with proposals due by September 2, 2026 at 12:00 PM EST. A non-mandatory Zoom pre-bid conference was held on August 4, 2026, and bidder questions were due by August 13, 2026. Required submissions include standard contract clauses, affirmative action clauses, non-collusive bidding certification, EO 177 certification, NYS Finance Law §139-l certification, MWBE forms, subcontracting form, procurement lobbying law, Executive Order No. 16 certification, SDVOB, ST-220, and vendor responsibility questionnaire. The award will be made by grand total to the lowest responsible, qualified bidder.
EVALUATION CRITERIA
3- Price
- Bidder references
- Vendor responsibility
REQUIRED ATTACHMENTS
12- Exhibit A
- Exhibit A-1
- Exhibit D
- Exhibit E
- Exhibit H
- Exhibit M
- Exhibit N
- Exhibit L
- Exhibit R
- Exhibit SDVOB
- Exhibit T
- Exhibit V
- Submit to
- [email protected]
- Scope location
- Stony Brook, NY
- Reported agency
- State University of New York
Questions about this BID
How do I respond to this Bid from University At Buffalo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Craig Darcy.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including University At Buffalo in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Craig Darcy at (631) 632-9308. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, bidder references, vendor responsibility" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University At Buffalo?
All active and historical solicitations from University At Buffalo are tracked and searchable. As a higher ed agency, University At Buffalo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit A-1, Exhibit D, Exhibit E, Exhibit H, Exhibit M, Exhibit N, Exhibit L, Exhibit R, Exhibit SDVOB, Exhibit T, Exhibit V. Review the full document from University At Buffalo for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stony Brook, NY. Review the full solicitation for detailed scope requirements.