State of Rhode Island - MPA 136 FY27 OE HVAC Maintenance, Repair and Installation - OEV26006426 (2026)
Rhode Island Division of Purchases | State of Rhode IslandState · Providence, RI- Due
- Apr 30, 2030
- 1279 days left
- Posted
- Mar 17, 2026
- Contract term
- 3 years
- Primary contact
- Matthew Wood
- (401) 574-8106
The 30-second brief
The State of Rhode Island is seeking qualified vendors for an Open Enrollment Master Price Agreement for a full spectrum of HVAC maintenance, repair, and replacement services. The scope covers heating, ventilating, and air conditioning systems, subsystems, and associated components across state agencies, municipalities, and quasi-public entities. Initial proposals received by April 17, 2026, will be evaluated for the initial contract period beginning July 1, 2026, with subsequent submissions reviewed quarterly. The initial contract term is three years with up to two optional 12-month renewal periods. Vendors must submit proposals electronically via Ocean State Procures and comply with prevailing wage and MBE participation requirements.
Pass/Fail based on vendor qualifications assessment and compliance with terms
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Summary
The State of Rhode Island is seeking qualified vendors for an Open Enrollment Master Price Agreement for a full spectrum of HVAC maintenance, repair, and replacement services.
The scope covers heating, ventilating, and air conditioning systems, subsystems, and associated components across state agencies, municipalities, and quasi-public entities. Initial proposals received by April 17, 2026, will be evaluated for the initial contract period beginning July 1, 2026, with subsequent submissions reviewed quarterly. The initial contract term is three years with up to two optional 12-month renewal periods. Vendors must submit proposals electronically via Ocean State Procures and comply with prevailing wage and MBE participation requirements.
EVALUATION CRITERIA
Pass/Fail based on vendor qualifications assessment and compliance with terms
REQUIRED ATTACHMENTS
4- Vendor Certification Questionnaire
- Vendor Qualifications Assessment questionnaire
- MBE Participation Acknowledgment Form
- Proposed Prevailing Wage Contract Addendum for State/Quasi form
- Submit to
- https://webprocure.perfect.com/login
- Duration
- 60 months
- Scope location
- Providence, RI
- Reported agency
- State of Rhode Island
Questions about this RFP
How do I respond to this RFP from Rhode Island Division of Purchases | State of Rhode Island?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 30, 2030. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://webprocure.perfect.com/login. For questions, contact Matthew Wood.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rhode Island Division of Purchases | State of Rhode Island in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew Wood at (401) 574-8106. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pass/Fail based on vendor qualifications assessment and compliance with terms" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rhode Island Division of Purchases | State of Rhode Island?
All active and historical solicitations from Rhode Island Division of Purchases | State of Rhode Island are tracked and searchable. As a state agency, Rhode Island Division of Purchases | State of Rhode Island regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of April 30, 2030, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Certification Questionnaire, Vendor Qualifications Assessment questionnaire, MBE Participation Acknowledgment Form, Proposed Prevailing Wage Contract Addendum for State/Quasi form. Review the full document from Rhode Island Division of Purchases | State of Rhode Island for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Providence, RI. Review the full solicitation for detailed scope requirements.