Springfield Public Schools Prime Vendor Food Service Bid 26-15 (2026)
Springfield SD 186School · Springfield, IL- Due
- May 13, 2026
- Deadline passed
- Posted
- Apr 21, 2026
- Contract term
- 4 years
- Primary contact
- Cheron Ward
The 30-second brief
Springfield Public Schools District No. 186 invites bids for Prime Vendor Food Service (BID 26-15). The scope includes supplying food, beverages, and grocery products including USDA commodity pass-thru items, frozen/refrigerated foods, dry goods, produce, and disposable/cleaning supplies across various district schools. The specified quantities are estimates for a 6-month period, with options to roll over yearly through June 30, 2030. Bids must be submitted in a sealed envelope along with a flash drive containing the completed Excel spreadsheets to the Administrative Service Center by 1:00 P.M. on May 13, 2026.
Price
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Summary
Springfield Public Schools District No. 186 invites bids for Prime Vendor Food Service (BID 26-15).
The scope includes supplying food, beverages, and grocery products including USDA commodity pass-thru items, frozen/refrigerated foods, dry goods, produce, and disposable/cleaning supplies across various district schools. The specified quantities are estimates for a 6-month period, with options to roll over yearly through June 30, 2030. Bids must be submitted in a sealed envelope along with a flash drive containing the completed Excel spreadsheets to the Administrative Service Center by 1:00 P.M. on May 13, 2026.
EVALUATION CRITERIA
Price
REQUIRED ATTACHMENTS
9- Flash Drive with the bid information
- Pass Thru Commodity Bid (Paper copy completed)
- Frozen/Refrigerated Bid (Paper copy completed)
- Dry Foods Bid (Paper copy completed)
- Disposable and Cleaning Bid (Paper Copy Completed)
- Estimated Delivery Dates and Times for each school
- Detailed procedure on how orders will be submitted
- Vendor's Certification Sheet
- Vendor Information Form
- Submit to
- Administrative Service Center, Springfield Public Schools District No. 186, 530 West Reynolds Street, Springfield, Illinois 62702
- Duration
- 48 months
- Scope location
- Springfield, IL
- Reported agency
- Springfield Public Schools
Questions about this BID
How do I respond to this Bid from Springfield SD 186?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Administrative Service Center, Springfield Public Schools District No. 186, 530 West Reynolds Street, Springfield, Illinois 62702. For questions, contact Cheron Ward.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Springfield SD 186 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheron Ward. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Springfield SD 186?
All active and historical solicitations from Springfield SD 186 are tracked and searchable. As a school agency, Springfield SD 186 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Flash Drive with the bid information, Pass Thru Commodity Bid (Paper copy completed), Frozen/Refrigerated Bid (Paper copy completed), Dry Foods Bid (Paper copy completed), Disposable and Cleaning Bid. Review the full document from Springfield SD 186 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.