Shepherd University Request for Bids - Multi-Year Open-End Contract for Mattresses - SUDL26-20 (2026)
Shepherd UniversityHigher Ed · Shepherdstown, WV- Due
- Apr 15, 2026
- Deadline passed
- Posted
- Mar 31, 2026
- Contract term
- 2 years
- Primary contact
- Debra Langford
- (304) 876-5216
The 30-second brief
Shepherd University is soliciting bids to establish a multi-year, open-end contract for replacement mattresses and future mattress replacements for residence halls. The solicitation requires pricing for delivery, installation, and removal of old mattresses, with tiered quantities including options for 50, 100, 200, and 300 units of Siesta University Mattresses and Duralax Mattresses or equivalent. The initial contract term is two years with the option to renew for three additional one-year periods. Bids are due by April 15, 2026 at 3:00 PM local time, submitted to Shepherd University Procurement Services at L18A Ikenberry Hall, PO Box 5000, Shepherdstown, WV 25443.
Siesta University Mattress with Nylon Cover or equivalent, Duralax Mattress with Nylon Cover or equivalent
Price, conformance to the specifications, quality, ability, capacity, and skill of bidder to perform the contract, character, integrity, reputation, judgment, experience, and efficiency
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Summary
Shepherd University is soliciting bids to establish a multi-year, open-end contract for replacement mattresses and future mattress replacements for residence halls.
The solicitation requires pricing for delivery, installation, and removal of old mattresses, with tiered quantities including options for 50, 100, 200, and 300 units of Siesta University Mattresses and Duralax Mattresses or equivalent. The initial contract term is two years with the option to renew for three additional one-year periods. Bids are due by April 15, 2026 at 3:00 PM local time, submitted to Shepherd University Procurement Services at L18A Ikenberry Hall, PO Box 5000, Shepherdstown, WV 25443.
EVALUATION CRITERIA
12- Price
- Conformance to the specifications
- Quality
- Ability
- Capacity
- Skill of bidder to perform the contract
- Character
- Integrity
- Reputation
- Judgment
- Experience
- Efficiency
REQUIRED DELIVERABLES
Siesta University Mattress with Nylon Cover or equivalent, Duralax Mattress with Nylon Cover or equivalent
REQUIRED ATTACHMENTS
8- Attachment A Bid Response Certification
- Attachment B Purchasing Affidavit
- Attachment C Disclosure of Interested Parties to Contracts
- Descriptive Literature and Sample of Product Bid
- Vendor Exceptions
- Problem Resolutions
- Price Submission
- Offering to Other Institutions
- Submit to
- Shepherd University Procurement Services, L18A Ikenberry Hall, PO Box 5000, Shepherdstown, WV 25443
- Duration
- 24 months
- Scope location
- Shepherdstown, WV
Questions about this BID
How do I respond to this Bid from Shepherd University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shepherd University Procurement Services, L18A Ikenberry Hall, PO Box 5000, Shepherdstown, WV 25443. For questions, contact Debra Langford.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Shepherd University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debra Langford at (304) 876-5216. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Siesta University Mattress with Nylon Cover or equivalent, Duralax Mattress with Nylon Cover or equivalent. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, conformance to the specifications, quality, ability, capacity, and skill of bidder to perform the contract, character, integrity, reputation, judgment, experience, and efficiency" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shepherd University?
All active and historical solicitations from Shepherd University are tracked and searchable. As a higher ed agency, Shepherd University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Bid Response Certification, Attachment B Purchasing Affidavit, Attachment C Disclosure of Interested Parties to Contracts, Descriptive Literature and Sample of Product Bid, Vendor Excepti. Review the full document from Shepherd University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shepherdstown, WV. Review the full solicitation for detailed scope requirements.