Shepherd University Beverage and Snack Vending RFP 2026
Shepherd UniversityHigher Ed · Shepherdstown, WV- Due
- May 28, 2026
- Deadline passed
- Posted
- May 1, 2026
- Contract term
- 10 years
- Primary contact
- Debra Langford
- (304) 876-5216
The 30-second brief
Shepherd University is seeking proposals for exclusive beverage pouring and vending rights, with an option for snack vending services. The contract aims to establish a partnership that enhances beverage service, increases revenue, and supports campus programs.
Proposal Response Certification, Background and History, Organization Information, Desired and Value-Added Financial Items, Comprehensive Vending Alternative/Partnership, Product Pricing and Soft Drink Beverage/Snack List, Equipment and Service, Vending, Additional Items, Innovations, And Programs, Marketing Proposal, Vendor Client References, Bank Reference, Claims or Lawsuit Information, Vendor Exceptions
Cash Rights, Sports Drink Designation Fee, and Ongoing/Annual Scholarship and Other Cash Support (25%), Product Pricing, Commissions, and Rebates (20%), Vending Partnership (20%), Equipment and Service (10%), Marketing Proposal, Innovations, and Promotional Support (25%)
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Summary
Shepherd University is seeking proposals for exclusive beverage pouring and vending rights, with an option for snack vending services. The contract aims to establish a partnership that enhances beverage service, increases revenue, and supports campus programs.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
16- Proposal Response Certification
- Background and History
- Organization Information
- Desired and Value-Added Financial Items
- Comprehensive Vending Alternative/Partnership
- Product Pricing and Soft Drink Beverage/Snack List
- Equipment and Service
- Vending
- Additional Items
- Innovations
- Programs
- Marketing Proposal
- Vendor Client References
- Bank Reference
- Claims or Lawsuit Information
- Vendor Exceptions
REQUIRED ATTACHMENTS
16- Attachment A
- Attachment B
- Attachment C
- Attachment D1
- Attachment D2
- Attachment E
- Attachment F
- Attachment G
- Attachment H
- Attachment I
- Attachment J
- Attachment K
- Attachment L
- Attachment M
- Attachment N
- Attachment O
- Submit to
- Shepherd University Procurement Services, L18A Ikenberry Hall, 301 N King St, PO Box 5000, Shepherdstown, WV 25443
- Duration
- 36 months
- Scope location
- Shepherdstown, West Virginia
Questions about this RFP
How do I respond to this RFP from Shepherd University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shepherd University Procurement Services, L18A Ikenberry Hall, 301 N King St, PO Box 5000, Shepherdstown, WV 25443. For questions, contact Debra Langford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shepherd University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debra Langford at (304) 876-5216. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Response Certification, Background and History, Organization Information, Desired and Value-Added Financial Items, Comprehensive Vending Alternative/Partnership, Product Pricing and Soft Drink Beverage/Snack List, Equipment and Service, Vending, Additional Items, Innovations, And Programs,. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cash Rights, Sports Drink Designation Fee, and Ongoing/Annual Scholarship and Other Cash Support (25%), Product Pricing, Commissions, and Rebates (20%), Vending Partnership (20%), Equipment and Servic..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shepherd University?
All active and historical solicitations from Shepherd University are tracked and searchable. As a higher ed agency, Shepherd University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C, Attachment D1, Attachment D2, Attachment E, Attachment F, Attachment G, Attachment H, Attachment I, Attachment J, Attachment K, Attachment L, Attachment M, At. Review the full document from Shepherd University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shepherdstown, West Virginia. Review the full solicitation for detailed scope requirements.